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Job Title:   Procurement Officer

Organisation: Uganda Law Society (ULS)

Duty Station: Kampala, Uganda

Reporting to: Head Finance & Administration

About Organisation:

Uganda Law Society (ULS) is a membership organization established by the Uganda Law Society Act, Cap 276, Laws of Uganda to provide services to its members and the people of Uganda. Its Vision is to be a proficient Bar Association in fostering Access to Justice, the Rule of law and good governance in Uganda. Its Mission is to develop a skilled and empowered legal profession in the execution of its statutory mandate.

Job Summary:   The Procurement Officer is primarily responsible for handling the procurements and logistics at the Uganda Law Society.

Key Duties and Responsibilities:

• Receive all Purchase Requisitions / Item Forecasts, review them for accuracy of the required information before onward processing.
• Ensure all procurements are fully and accurately documented and tracked which leads to easy tracing of procurement records.
• Support the sourcing process through issuance of RFQ, RFPs and other sourcing tools to respective vendors.
• Participate in invoice evaluations of offers received from providers (bid analysis and evaluation reports) Coordinate deliveries with suppliers, logistics team and requesters/clients in a timely manner.
• Participate in vendor performance reviews, market surveys and key procurement calendar activities.
• Maintain database of good and reliable suppliers for different categories of supplies, goods and works.
• Preparation and submission of periodic reports as required by the department.
• Perform any other duties as may be assigned from time to time.

Qualifications, Skills and Experience:

• Degree in Procurement, Business Administration/Financial Accounting or Logistics related Program or equivalent (CIPS qualification will be an added advantage). Post graduate diploma in procurement is an added advantage
• At least 3 years prior experience of working in supply chain management in a multi-cultural environment.

Key Competencies

• Computer literacy and agility with collaboration tools
• Knowledge of QuickBooks
• Remains productive under pressure
• Good report writing skills
• Financial acumen, budgeting and cost control management.
• Integrity, confidentiality and the ability to accomplish tasks promptly under minimum supervision.

How to Apply:

If you are interested and meet the above requirements, submit your  application letter, current curriculum vitae and copies of academic documents to;

The Ag. Chief Executive Officer

Uganda Law Society

P.O. Box 426, Kampala

Plot 5A, John Babiha (Acacia) Avenue

Email to: recruitment@uls.or.ug

Deadline: 22nd January 2025 by 5:00pm

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