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Job Title:  Administrative Assistant (1) (No Experience NGO Jobs)  

Organisation: Infectious Diseases Institute (IDI)

Duty Station: Kampala, Uganda

Reports to: Study Coordinator

About the Company:

Infectious Diseases Institute (IDI) is an independently governed institute within the College of Health Sciences at Makerere University and has the mission “To strengthen health systems in Africa, with a strong emphasis on infectious diseases, through research and capacity development.” IDI has operations across Uganda as well as in a number of other African countries and has a staffing of over 1,000 managing multiple projects in research, clinical services, public health and training.

Job Summary:  The ENCORE study is a multisite study that is evaluating the effect of an enhanced package of care for advanced HIV disease

Key Duties and Responsibilities:

• Administer agreements and contracts with multiple partners; this may include negotiating term contracts for project-related services (e.g. transportation services, patient care logistics etc)
• Ensure the procurement, shipping, storage and installation of project related goods and materials (working with relevant IDI staff, through the IDI procurement system)
• Assist in project financial management:
• Maintain appropriate documentation of project financial management policies and procedures as well as project transactions
• Support budget preparation and monitoring
• Provide monthly and quarterly expenditure forecasts, especially petty cash floats.
• Support timely expenditure approval and payment processing
• Ensure that appropriate expenditure documentation and information is transmitted to the finance department on a timely basis.
• Assist in preparation of reports for internal and external use; assist in meeting reporting obligations to study principal investigators and sponsors.
• Support the communication and resolution of staff related administrative requirement between study staff and the other IDI departments, these include annual renewal of practicing licenses, contract renewal, queries with staff enumeration etc
• Coordinate all project logistics including procurement, transportation, shipping , storage and maintenance.
• Administer agreements and contracts with multiple partners including project service providers
• Support the submission of study related regulatory documentation and liase with the various regulatory bodies to attain the required approvals.
• Other duties as may reasonably be assigned
• Handling meetings and follow up of Action points
• Ensure timely procurement of supplies
• Ensure that all sites have

Qualifications, Skills and Experience:  

Academic Qualifications

• Bachelors in social works, BBA or any related field

Person Specification

• Bachelor degree in any relevant field
• Self-driven
• Good organisation skills

How to Apply:
All interested candidates should apply online at the link below.

Click Here

Deadline: 19th January 2025

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