Job Title: Pharmacy Administrator (Fresher Jobs)
Organisation: AAR Healthcare
Duty Station: Kampala, Uganda
About the Company:
AAR Healthcare is currently one of the largest providers of outpatient healthcare services in East Africa, with a network of 38 Outpatient Centres and Emergency Rescue Unit in the region and serving over 800,000 clients annually from all major medical insurance providers as well as non-insurance clients across the social divide. AAR Healthcare’s success has largely been driven by our people and their commitment to always offer high quality and affordable healthcare – by operating responsibly, executing with excellence and applying innovative technologies.
Job Summary: Support pharmacy and laboratory purchases and ensure efficient pharmacy service delivery.
Key Duties and Responsibilities:
- Coordinate surgical and drug orders.
- Coordinate laboratory orders.
- Track all pharmacy purchase invoices.
- Assist in vetting pharmacy bills.
- Support stock taking and pre-packing of medicines.
- Send quotations for first aid kits, coverage, and training.
- Prepare pro-forma invoices.
- Conduct impromptu pharmacy checks and audits.
- Follow up on debtors.
- Record all revenue.
- Ensure adherence to pharmacy quality parameters.
- Train pharmacy staff.
- Prepare purchase requisition request forms for all departmental purchases.
- Perform other duties as assigned.
Key Performance Areas:
- Surgical and drug orders
- Laboratory orders
- Pharmacy purchase invoices
- Pharmacy bills from providers
- Stock taking and pre-packing of medicines
- Pro-forma invoices
- Debtor accounts
- Quality parameters
- Correspondence
- Adherence to company policies
- Other duties as assigned
Key Performance Measures:
- Ensure orders are communicated to suppliers, and products are delivered on schedule.
- Submit all invoices for payment within 48 hours of delivery.
- Vet and complete bills within 48 hours of receipt.
- Update drug price changes within 3 days of receiving new price lists.
- Ensure health centre pharmacy reports are submitted by the 1st of every month.
- Prepare monthly pharmacy reports by the 2nd of every month.
- Conduct quarterly training for pharmacy technicians.
- Ensure adherence to all prescribed pharmacy quality parameters.
- Conduct periodic pharmacy audits and implement recommendations promptly.
Qualifications, Skills and Experience:
- Minimum Qualification: Diploma in Pharmacy.
- Experience: At least 3 years of experience in pharmaceutical operations.
- ICT Competency is essential.
Other Competencies:
- Strong analytical and interpersonal skills.
- A team player with a pleasant personality.
- Achievement-oriented mindset.
How to Apply:
To apply for this position, please send your resume and cover letter to [email protected] with the subject line ” Application for Pharmacy Administrator – [Your Name]
We look forward to reviewing your application and will contact selected candidates for further steps. Thank you for your interest in joining our team!
Deadline: 10th January 2025
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