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Job Title:     Pharmacy Administrator (Fresher Jobs)

Organisation: AAR Healthcare

Duty Station: Kampala, Uganda

About the Company:

AAR Healthcare is currently one of the largest providers of outpatient healthcare services in East Africa, with a network of 38 Outpatient Centres and Emergency Rescue Unit in the region and serving over 800,000 clients annually from all major medical insurance providers as well as non-insurance clients across the social divide. AAR Healthcare’s success has largely been driven by our people and their commitment to always offer high quality and affordable healthcare – by operating responsibly, executing with excellence and applying innovative technologies.

Job Summary:  Support pharmacy and laboratory purchases and ensure efficient pharmacy service delivery.

Key Duties and Responsibilities:

• Coordinate surgical and drug orders.
• Coordinate laboratory orders.
• Track all pharmacy purchase invoices.
• Assist in vetting pharmacy bills.
• Support stock taking and pre-packing of medicines.
• Send quotations for first aid kits, coverage, and training.
• Prepare pro-forma invoices.
• Conduct impromptu pharmacy checks and audits.
• Follow up on debtors.
• Record all revenue.
• Ensure adherence to pharmacy quality parameters.
• Train pharmacy staff.
• Prepare purchase requisition request forms for all departmental purchases.
• Perform other duties as assigned.

Key Performance Areas:

• Surgical and drug orders
• Laboratory orders
• Pharmacy purchase invoices
• Pharmacy bills from providers
• Stock taking and pre-packing of medicines
• Pro-forma invoices
• Debtor accounts
• Quality parameters
• Correspondence
• Adherence to company policies
• Other duties as assigned

Key Performance Measures:

• Ensure orders are communicated to suppliers, and products are delivered on schedule.
• Submit all invoices for payment within 48 hours of delivery.
• Vet and complete bills within 48 hours of receipt.
• Update drug price changes within 3 days of receiving new price lists.
• Ensure health centre pharmacy reports are submitted by the 1st of every month.
• Prepare monthly pharmacy reports by the 2nd of every month.
• Conduct quarterly training for pharmacy technicians.
• Ensure adherence to all prescribed pharmacy quality parameters.
• Conduct periodic pharmacy audits and implement recommendations promptly.

Qualifications, Skills and Experience:  

• Minimum Qualification: Diploma in Pharmacy.
• Experience: At least 3 years of experience in pharmaceutical operations.
• ICT Competency is essential.

Other Competencies:

• Strong analytical and interpersonal skills.
• A team player with a pleasant personality.
• Achievement-oriented mindset.

How to Apply:

To apply for this position, please send your resume and cover letter to recruitment@aar-healthcare.ug with the subject line ” Application for Pharmacy Administrator – [Your Name]

We look forward to reviewing your application and will contact selected candidates for further steps. Thank you for your interest in joining our team!

Deadline: 10th January 2025

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