Job Title: VN_UG_002_2025 Finance Associate (G5) (UN Jobs) Organisation: International Organization…
Finance Assistant NGO Jobs – Action Against Hunger (ACF)
Job Title: Finance Assistant
Organization: Action Against Hunger (ACF)
Duty Station: Nakivale, Uganda
About US:
Action Against Hunger-ACF, worldwide is recognized as a leader in the fight against malnutrition, with a purpose to save the lives of undernourished children while providing communities with access to safe water and sustainable solutions to hunger. ACF implements innovative and life-saving programs in the sectors of Nutrition, Food Security & Livelihoods (FSL), and Water, Sanitation, & Hygiene (WASH) through capacity building projects in collaboration with government structures. Over the past 30 years of ACF has been delivering robust operations in Uganda and has gained significant knowledge and expertise using a multi-sectoral approach to design and implement program intervention based on the context, geared towards long-term solutions to hunger both in refugee and Host communities. Since 2013, the organization has been worked in the refugee settlements of Northern and Western Uganda providing emergency response as well as long-term development interventions.
Job Summary: Responsible for overall base finance management and ensuring respect and proper implementation of finance rules, regulations and procedures at the base.
Key Duties and Responsibilities:
Objective 1: Accountancy:
- Responsible for accountancy at Field Level.
- Ensure to use accounting software in finance department.
- Capture Accountancy for all books into Sylogist.
- Make all payments at base level.
- Maintain good relationship with external (bank, tax office, legal office, audit firm….)
- Manage project budgets within approved donor threshold.
- Preparation of Monthly Forecasts for the base.
Objective 2: Monthly invoices (quality checking):
- Check the quality of monthly invoices at base level.
- Ensure all supporting documents (PR, SPO, invoice, delivery/reception note, etc.…) are attached with.
- Ensure proper financial code are presents on the payment authorization form
- Check all information (date, name of the supplier, unit cost, total cost, total amount, paid amount in word, etc.….) are available on the invoice.
- Confirm original invoice are paste on A4 size white paper.
Objective 3: Pre-audit:
- Collect monthly accountancy both soft copy and hard copy from bases
- Ensure good description write in accountancy in Sylogist
- Check correct accounting code and budget line are captured in each invoice
- Ensure reconciliations are made in the system at end month
- Check hard copy of invoices are matching with soft copy
- Prepare monthly quality invoice checking template share the summary report to the bases
- Support Capital on grant Audits if required.
Objective 4: Reporting
- Ensure donor compliance with ACF
- Ensure implementation of new procedures and policies concerning Accountancy in the base
- Quality of invoices (monthly invoice checking)
- Submit documents to Capital monthly.
- Update the BFU monthly with actual expenditure and forecasts from the bases
- Prepare donor Reports as required.
Objective 5: Support of Programmes and Other Departments
- Continue to support other departments at base Level in finance related issues.
- Regular field visits to provide technical support during program activities.
- Take part in the induction of newly recruited staff at the base.
Qualifications, Skills and Experience:
- Bachelor’s degree in accounting, Finance or Business Administration or a related field.
- CPA at least Level 2 is an added advantage
- Minimum of 3 years’ previous financial management/Accounting experience in an NGO, preferably in a similar role.
- Solid knowledge of grant/project regulations and policies accounting principles, financial systems budget/cash flow monitoring and internal accounting controls.
- Experience with Financial systems.
- Ability to solve complex problems and to exercise independent judgment.
- Ability to Forecast
- Good oral/written communication and interpersonal skills.
- Able to work on a cross-cultural environment with a multi-national staff.
How to Apply:
All candidates should apply online at the link below.
Deadline: 24th January 2025
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