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Job Title:  Dean of Students

Organisation: Ndejje University

Duty Station: Ndejje, Uganda

Reports to: University Secretary

About Organisation:

Ndejje University is private, multi –campus, Christian university in Uganda. Established in 1992, Ndejje University is the oldest private university and the fastest growing in Uganda. In 1995 the university gained its status under the ownership of six church of Uganda dioceses in Buganda Region in what is known as “Ndejje university Foundation consortium”. The consortium is registered as Company limited by Guarantee, not having share capital.

Job Summary:   The Dean of Students (DOS) is a Senior position in the University. The DOS shall be responsible for the welfare of the students; students’ guild affairs; games and sports, co-curricular activities and social programmes; guidance and counselling; and general discipline of the students in the University.

Key Duties and Responsibilities:

• Prepare annual work plans and financial budgets for the Office of the Dean of Students and direct the implementation of out-of-class students’ activities with professional organizations,
• cultural, spiritual, and other community engagements.
• Initiate, review and implement policies, guidelines and procedures to address student issues and grievances in an impartial and timely manner.
• Direct all matters pertaining to the students’ welfare including their health, meals and accommodation; and organise monthly welfare committee meetings to discuss issues affecting students.
• Direct matters related to the operations of the student’s guild including induction and orientation of new members; facilitating their meetings; and accrediting and guiding the activities of student’s associations in line with policies and regulations of the University.
• Work closely with student leaders to address student’s concerns and discipline.
• Initiate, review and monitor the implementation of games and co-curricular activities aimed at improving overall student experience, participation, and satisfaction and increasing University visibility.
• Handle student accommodation working closely with wardens, custodians, private hostel owners and students to ensure the health and safety of the students.
• Coordinate student events and meet with them regularly for mentorship, and offer to counsel, guide and support the personal growth of the students.
• Work hand in hand with the University Chaplain and Counsellors to inculcate the core values of the University into the students; and provide students with quality engagement opportunities that model these values as well as ethical leadership for their transformation.
• Implement the student’s handbook and code of conduct.
• Work closely with the Office of the Academic Registrar to support student internship, training, and job placements, as well as, develop and implement a robust alumni relations program that purposefully engages alumni to cultivate meaningful relationships that positively impact the University community and build external relations.
• Work closely with the HR Office in recruitment, orientation, performance, and development of staff in the Dean of Student’s office.
• Carry out any other responsibility assigned by the supervisor.

Qualifications, Skills and Experience:

• A Master’s degree in either Sociology, Counselling, Psychology, Education Planning and Management, Human Resource Management, or related subjects, from a reputable university or institution of higher learning.
• Bachelor’s degree in Social Sciences, Human Resource Management or Education.
• At least ten (10) years working experience with students in an administrative position in a university or higher institution of learning; five (5) of which should have been at senior management level.
• A mature and practicing Christian who subscribes to the University’s Core values and Philosophy.
• Have a demonstrable excellent track record of high ethical standards and professionalism.
• High resilience and adaptability working under pressure
• Excellent written and verbal communication skills.
• Good interpersonal skills and highly sociable.
• Be between 35-45 years of age at the time of application.

How to Apply:

All applications must be submitted electronically via Email to; hrsearch@ndejjeuniversity.ac.ug

Submit a signed application letter together with an updated curriculum vitae, names and contacts of three references (including a reference of the priest of your local church).

Attach copies of certified academic and professional certificates and transcripts and valid national ID or bio data page of passport.

Attach any other relevant documents to support the application.

Please Note: Electronic applications should have all the above documents scanned and submitted as ONE (1) PDF document clearly indicating the position applied for otherwise they will not be considered.

The application should be addressed to:

The University Secretary

Ndejje University

P.O. Box 7088

Kampala, Uganda

Deadline: 31st January, 2025 by 5:00 PM

NB: Only shortlisted candidates will be contacted

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