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Job Title:  Assistant Project Manager

Organisation: Kulika Uganda

Duty Station: Arua, Uganda

Reports to:  Project Manager

About Organisation:

Kulika Uganda is a non-profit making organisation registered with the NGO- Board is a brainchild of Kulika UK which started in 1981. It was founded by Patricia Brenninkmeyer who had been a social worker in Uganda.

Job Summary:   To support the Project Manager in the planning, execution of the Upcycling project. They perform administrative tasks, manage budgets, and communicate with clients and stakeholders.

Scope (allocation factors, authority & No. of people supervised)

The Assistant Manager will support to Project Manager to oversee activities of subordinate staff in Imvepi and Rhino Camp under the Upcycling Project

Key Duties and Responsibilities:

Project Planning

• Prepare periodic work plans together with Project officer in line with the agreed schedules in the project documents.
• Liaise with Project officer in planning and implementation Upcycling project activities

Project Implementation

• Participate mobilization, sensitization and training of project beneficiaries on basic appropriate methodologies as outlined in the project document.
• Work with local authorities, community leader, relevant civil society and non-governmental organization, collaborating/implementing partners and other stakeholders to achieve the objectives and facilitate project implementation.
• Manage the CCB groups formed after trainings by ensuring quality of activities provided to beneficiaries (meeting farmer groups and sharing of ideas).
• Ensure that the Project’s objectives/outputs are achieved according to the work plans as stipulated in the project document.
• Carry out regular monitoring visits to CCB groups and ensure that reports are written on each visit and shared with the project Manager.
• Contribute to organizational learning through systematic documentation, monitoring, evaluation and sharing of information with project manager and the relevant project team.

Staff supervision

• Lead the field-based team ensuring clarity over work plans and priorities, providing supervision, guidance and mentoring, encouraging effective teamwork and building a team spirit through regular meetings and events and clear reporting mechanisms for each team member.

Project Monitoring and Reporting

• Promote active participation of other staff, beneficiaries and intermediaries in the planning, implementation and evaluation of project activities as required.
• Conduct regular visits to the project sites to ensure that activities are in line with the project document.
• Oversee the implementation of activities by the group to monitor project output/outcome and ensure an appropriate solution to the problem arising.
• Ensure that proper mapping of project site is done & information shared on time to the project team

Documentation of project data and information

• Update beneficiaries support data base to enable tracking of the progress in line with the project document.
• Work closely with the Business trainer to capture and update progress of CCB groups that have received funds
• Collect and document interest/success stories showing the output/outcome of the project on the beneficiaries.
• Develop and maintain close and good working relationships with the community leaders and local authorities.
• Undertake other related duties as may reasonably be assigned by the Supervisor.

Qualifications, Skills and Experience:

• Degree in Business Administration, Development studies, Entrepreneurial studies or in related field
• 3 years’ work experience as a Project Officer within the NGO sector
• Work experience in West Nile will be an added advantage
• Self-motivated and willing to handle extended work schedules
• Experience in working with projects in rural settings
• Trustworthy, discreet and ethical

How to Apply:

Applicants should submit application letter and detailed Curriculum Vitae to recruitment@kulika.org quoting the job title of the position applied for as the subject of the Email.

Deadline: 24th January 2025

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