Assistant Finance & Administration Officer UK NGO Jobs – Kulika Uganda

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Job Title:  Assistant Finance & Administration Officer Level: 2  

Organisation: Kulika Uganda

Duty Station: Arua, Uganda

Reports to:  Finance & Administration Officer

 

About Organisation:

Kulika Uganda is a non-profit making organisation registered with the NGO- Board is a brainchild of Kulika UK which started in 1981. It was founded by Patricia Brenninkmeyer who had been a social worker in Uganda.

 

Job Summary:  To assist the Finance & Administration Officer with financial activities, coordinate day to day workflows of the Project Office.

 

Scope (allocation factors, authority & no of people supervised)

The Officer works with all project team members to ensure financial compliance and cost effectiveness in the day-to-day operations of each unit.

 

Key Areas:

  • Support in finance and Accounts documentation
  • Human resource administration record keeping

 

Working Relationships

Direct reports –Works with all staff, supervises Office attendant

 

Key Duties and Responsibilities:

Financial support

  • Maintain financial records and an effective filing system
  • Completing daily and monthly bank reconciliations
  • Supporting the preparation of month-end financial reports
  • Maintain and manage a suitable stock of office stationery and inventory
  • Handle petty cash

Records Management

 

  • Create and maintain a proper filing system and ensure that all documents are properly
  • Ensure that all communications are properly referenced and recorded / filed organized, dated and filed in their corresponding locations
  • Keep updated records and files and maintain financial sheets with office expenses, petty cash requirements and costs

Administration

  • Provide administrative support
  • Coordinate employee requests for salary advance, leave absence etc and submit to the appropriate office
  • Procurement and Logistics administration
  • Manage supplier chain operations including information gathering, supplier enquiry handling, competitive bid verification and reporting
  • Facilities administration
  • Oversee the administrative function of the Office
  • Ensure office equipment is properly maintained
  • Ensure security and safety for all property, equipment
  • Undertake any other duties that may be requested by the supervisor

 



Qualifications, Skills and Experience:

  • Diploma in business studies, accounting, or related courses
  • 2 years’ work experience in a similar position within the NGO sector.
  • Self-motivated and willing to handle extended work schedules with minimum supervision
  • Trustworthiness
  • High level of discretion, ethics and Integrity

Knowledge, Skills and Abilities

  • Excellent organizational and time-management skills to ensure that an office runs smoothly
  • Solid low-level accountancy and basic bookkeeping skills
  • Computer literacy and a working knowledge of accounting packages and other relevant applications, such as spreadsheets
  • Solid understanding of financial policies and procedures
  • Strong analytical skills to evaluate financial data
  • The ability to function well in a team, to provide support as needed

 

How to Apply:

Applicants should submit application letter and detailed Curriculum Vitae to recruitment@kulika.org quoting the job title of the position applied for as the subject of the Email.

 

Deadline: 24th January 2025

 

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Date Posted 2025-01-21T08:12
Valid Through 2025-01-25T00:00
Employment Type FULL_TIME
Hiring Organization Kulika Uganda
Job Location Kampala, Kampala, Kampala , 0256, Uganda

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