Job Title: Assistant Finance & Administration Officer Level: 2
Organisation: Kulika Uganda
Duty Station: Arua, Uganda
Reports to: Finance & Administration Officer
About Organisation:
Kulika Uganda is a non-profit making organisation registered with the NGO- Board is a brainchild of Kulika UK which started in 1981. It was founded by Patricia Brenninkmeyer who had been a social worker in Uganda.
Job Summary: To assist the Finance & Administration Officer with financial activities, coordinate day to day workflows of the Project Office.
Scope (allocation factors, authority & no of people supervised)
The Officer works with all project team members to ensure financial compliance and cost effectiveness in the day-to-day operations of each unit.
Key Areas:
- Support in finance and Accounts documentation
- Human resource administration record keeping
Working Relationships
Direct reports –Works with all staff, supervises Office attendant
Key Duties and Responsibilities:
Financial support
- Maintain financial records and an effective filing system
- Completing daily and monthly bank reconciliations
- Supporting the preparation of month-end financial reports
- Maintain and manage a suitable stock of office stationery and inventory
- Handle petty cash
Records Management
- Create and maintain a proper filing system and ensure that all documents are properly
- Ensure that all communications are properly referenced and recorded / filed organized, dated and filed in their corresponding locations
- Keep updated records and files and maintain financial sheets with office expenses, petty cash requirements and costs
Administration
- Provide administrative support
- Coordinate employee requests for salary advance, leave absence etc and submit to the appropriate office
- Procurement and Logistics administration
- Manage supplier chain operations including information gathering, supplier enquiry handling, competitive bid verification and reporting
- Facilities administration
- Oversee the administrative function of the Office
- Ensure office equipment is properly maintained
- Ensure security and safety for all property, equipment
- Undertake any other duties that may be requested by the supervisor
Qualifications, Skills and Experience:
- Diploma in business studies, accounting, or related courses
- 2 years’ work experience in a similar position within the NGO sector.
- Self-motivated and willing to handle extended work schedules with minimum supervision
- Trustworthiness
- High level of discretion, ethics and Integrity
Knowledge, Skills and Abilities
- Excellent organizational and time-management skills to ensure that an office runs smoothly
- Solid low-level accountancy and basic bookkeeping skills
- Computer literacy and a working knowledge of accounting packages and other relevant applications, such as spreadsheets
- Solid understanding of financial policies and procedures
- Strong analytical skills to evaluate financial data
- The ability to function well in a team, to provide support as needed
How to Apply:
Applicants should submit application letter and detailed Curriculum Vitae to [email protected] quoting the job title of the position applied for as the subject of the Email.
Deadline: 24th January 2025
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