Job Title: Administrator
Organisation: Aviva Elite Developers
Duty Station: Kampala, Uganda
About Organisation:
Aviva Elite Developers is a technology-first construction company that leverages modern technology, standardisation, and world-class project management to provide quality and affordable construction solutions to consumers in Uganda. Our flagship product, Built For You™, provides affordable, high-quality pre-designed houses for aspiring homeowners. We aim to make home ownership accessible to more people by offering a wide range of pre-designed options at price points that are within reach of the average Ugandan.
Job Summary: We are seeking an Administrator to manage and oversee all office operations, coordinate out-of-office tasks, and support financial processes. The ideal candidate will be a proactive and organized professional who can ensure smooth daily operations, streamline workflows, and contribute to Aviva Elite Developers’ mission of transforming construction in Uganda.
Key Duties and Responsibilities:
- Manage day-to-day office operations, ensuring the smooth running of administrative activities.
- Oversee office supply inventory, ensuring all essential items are procured and maintained efficiently.
- Coordinate logistics for both in-office and off-site meetings, including scheduling, venues, and necessary materials.
- Handle correspondence, including email and phone communications, ensuring timely and professional responses.
- Process invoices, requisitions, and customer receipts with precision and accuracy.
- Assist in maintaining and updating company financial records, including expense tracking and budget reconciliation.
- Develop and implement efficient administrative processes to improve operational effectiveness.
- Maintain and organize company records, ensuring proper documentation and easy accessibility.
- Provide support for HR-related tasks such as onboarding, employee record management, and scheduling training sessions.
- Serve as the primary point of contact for internal and external stakeholders, ensuring professional representation of the company.
- Conduct regular audits of administrative systems to identify areas for improvement and implement necessary changes.
- Support the finance team with basic financial tasks, including petty cash management and preparing reports.
- Represent Aviva Elite Developers at external meetings and events, ensuring
- professionalism and alignment with company values.
Qualifications, Skills and Experience:
- Bachelor’s degree in business administration, management, finance, or a related field.
- 3+ years of experience in an administrative role, with a strong understanding of office management principles.
- Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint).
- Experience with basic financial tasks, such as invoicing, reconciliations, and expense management.
- Exceptional organizational skills, with the ability to manage multiple priorities effectively.
- Strong communication and interpersonal skills, with the ability to interact professionally with internal teams and external stakeholders.
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
- Experience in logistics coordination, including travel arrangements and event planning.
- Proactive problem-solving skills and attention to detail.
- Ability to work in a fast-paced environment and adapt to changing priorities.
- Familiarity with CRM or other workflow tools is an advantage.
How to Apply:
All suitably qualified and interested candidates are to send a complete current CV to [email protected] starting with the job title in the subject line.
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