The Ugandan Jobline

Job Title:  Executive Assistant to Director

Organisation: Quality Plastics (U) Limited (QPL)

Duty Station:  Mukono, Uganda

About the Company:

Quality Plastics (U) Limited (QPL) stands at the forefront of industrial packaging in the East African Region. Based in Mukono, Uganda, and incorporated in 1997, QPL has dedicated itself to being the premier provider of printed and plain industrial packaging, catering to diverse industries such as Food & Beverages, Pharmaceutical, Agriculture, and Construction.

Job Summary:   Quality Plastics (U) Ltd is hiring a self-driven and self-motivated Executive Assistant to Director who will provide high-level administrative support to the Director, ensuring efficient and effective office operations. This role involves managing schedules, handling communications, preparing reports, organizing meetings, and performing a variety of other tasks to assist in the daily functioning of the Director’s office.

Key Duties and Responsibilities:

• Calendar Management: Efficiently manage and maintain the Director’s calendar, schedule meetings, and prioritize appointments to ensure optimal use of time.
• Communication Management: Handle and screen phone calls, emails, and other communications on behalf of the Director, ensuring timely responses and appropriate actions.
• Meeting Coordination: Organize and coordinate meetings, conferences, and events, including preparing agendas, taking minutes, and following up on action items.
• Travel Arrangements: Arrange complex travel itineraries, including flights, accommodations, and transportation for the Director.
• Document Management: Prepare, proofread, and edit documents, reports, and presentations, ensuring accuracy and professionalism.
• Confidentiality: Maintain confidentiality and discretion in handling sensitive and proprietary information.
• Project Assistance: Assist the Director with project management tasks, including research,
• tracking progress, and organizing project deliverables.
• Stakeholder Coordination: Liaise with internal and external stakeholders, including team members, clients, and vendors, on behalf of the Director.
• Budget Management: Help track the Director’s expenses, prepare reports, and assist with budget-related tasks.
• General Administrative Support: Provide general administrative support, such as filing, maintaining records, ordering office supplies, and other tasks as required.

Qualifications, Skills and Experience:

• Bachelors Degree in Business Administration or related field with at least 1-2 years working experience in the same position
• Proven experience as an Executive Assistant in a similar administrative support role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills. Should be fluent in English (Written and Verbal) as official language and Luganda
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to handle sensitive and confidential information with integrity.
• Exceptional attention to detail and problem-solving skills.
• Strong interpersonal skills and ability to work with a variety of stakeholders. Job hunting resources
• Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.

How to Apply:

All qualified candidates should send their CV, application and academic transcript as one document to hr@qualityuganda.com

Deadline: 26th January 2025

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs