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Job Title:   Senior Project Control Assistant (Fresher UN Jobs)

Organisation: United Nations High Commissioner for Refugees (UNHCR)

Duty Station: Kampala, Uganda

About the Company:

The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute of the Office of the United Nations High Commissioner for Refugees is to lead and co-ordinate action for international protection to refugees; seek permanent solutions for the problems of refugees and safeguard refugee rights and well-being. UNHCR has an additional mandate concerning issues of statelessness, as it is given a designated role under Article 11 of the 1961 Convention on the Reduction of Statelessness.

Job Summary:   The Senior Project Control Assistant will work under the direct supervision of the Project Control Officer and will play a vital role in overseeing and monitoring the implementation of UNHCR’s projects carried out by partners as well as those executed through direct implementation.

In this role, the Senior Project Control Assistant will not only support partnerships but also complement programme management by ensuring effective oversight of projects. This includes reviewing project agreements, developing risk-based monitoring plans, ensuring quality assurance and accountability, monitoring project audits, and verifying implementation outcomes.

The role also involves ensuring synergy between financial and operational performance for all projects. Responsibilities will include active participation in multifunctional team monitoring activities, tracking project risk management, supporting project closure at the end of the year, and overseeing direct implementation efforts. Strong collaboration with colleagues across various units, especially programme team and partners is essential to ensure that project objectives and provisions in partnership agreements are fully met.

Additionally, the incumbent will contribute to risk management by conducting analyses and assessments of risks associated with partnerships and direct implementation modalities. This includes evaluating compliance with policies, operational practices, mitigation measures, and gaps, and providing technical recommendations in alignment with UNHCR’s financial rules, policies, and regulations, as well as the operational context.

Key Duties and Responsibilities:

• Contribute to reviewing the internal control systems of implementing partners.
• Assist with monitoring that IP agreements are established for each project.
• Prepare reports on project expenditures levels and patterns in relation to the Country Operations Plan and project agreements and implementation rates to track project progress.
• Assist with the verification of the financial status of projects by researching files, calculating costs and anticipating expenditures, to that the balance available under each project can be easily monitored.
• Bring to the attention of supervisors and programme officers any significant variances at the office level in: budget execution, percentage of project execution, time schedule, and quality of projects against specifications or terms and conditions.
• Escalate IP issues to supervisors.
• Recommend acceptance or non-acceptance of IPRs and payment of instalments.
• Contact implementing partners for project related matters.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Qualifications, Skills and Experience:

Education & Professional Work Experience

Years of Experience / Degree Level

• For G5 – 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Field(s) of Education

• Not applicable

Certificates and/or Licenses

• Accounting, Auditing, Business Administration, Finance, Project Management
• (Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential

• Job experience in the field of accounting/finance, auditing, project management, business analysis, quality assurance and/or risk management.
• Excellent computer skills, in particular in MS Office applications.
• Excellent communication skills.

Desirable

• Good knowledge of United Nations financial rules and procedures.
• Good understanding of accrual accounting (such as IPSAS or IFRS).
• Working experience with ERP financial modules (such as PeopleSoft, Oracle or SAP).

Functional Skills

• FI-Financial auditing
• IT-Computer Literacy
• FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)
• MG-Project Management
• PM-Project Assurance
• (Functional Skills marked with an asterisk* are essential)

Language Requirements

• For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
• For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
• For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

Competencies

Accountability, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Political awareness, Stakeholder management, Teamwork & collaboration

How to Apply:

All suitably qualified and interested candidates who wish to join the United Nations High Commissioner for Refugees (UNHCR) should apply online at the link below

Click Here

Deadline: 25th December 2024

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