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Job Title:  UCF Procurement & Fleet Manager

Organisation: Uganda Conservation Foundation (UCF)

Duty Station: Kampala, Uganda

About the Company:

Uganda Conservation Foundation (UCF) is a not for profit organisation registered in the UK and Uganda which is dedicated to protecting Uganda’s national parks, protected areas and conservancies.

Job Summary:   The UCF Procurement Officer role is a full-time Kampala-based position for the project entitled “Supporting New and Existing Community Conservancies, Adjacent Parks and Forests in the Kidepo Turkana Landscape of Uganda and Kenya.” This three-year project is funded by the EU’s NaturAfrica programme for biodiversity and livelihoods in Africa, which was launched in 2021 to support large-scale, inter-regional conservation approaches focussed on the Key Landscapes for Conservation and Development (KLCD.)

The procurement officer will oversee UCF’s fleet-management (including managing drivers, vehicles, servicing and fuel), and project-specific procurement of operational goods, materials, works and services as guided by the procurement policy. They will manage the supply chain, negotiate contracts, and ensure efficient, compliant and cost-effective procurement processes.

Key Duties and Responsibilities:

Procurement & Fleet Management:

• Develop sourcing strategies aligned with UCF’s project portfolio.
• Prepare plans for purchasing equipment, services, and supplies.
• Develop and implement procurement strategies and policies.
• Prepare budgets, cost analyses, and procurement reports.
• Scheduling regular maintenance on all vehicles
• Coordinate and manage organisation’s drivers to ensure strict adherence to schedules and UCF’s vehicle policies
• Provide reports to management on budgeting, schedules, maintenance and fleet progress
• Product / service evaluation and supplier performance:
• Review, compare, analyse and approve products and services for procurement.
• Prepare bidding and solicitation documents for required procurements
• Evaluate and select suppliers based on quality, cost and reliability.
• Draft service level agreements for suppliers and continuously evaluate their performance against set standards.
• Ensure supply chain risk is addressed when planning procurements and work with budget holders to help mitigate risk contractually and through supplier relationships.

Needs assessment and collaboration:

• Work with UCF’s internal & external stakeholders to determine procurement needs, quality, and delivery requirements.
• Coordinate all purchases based on organizational and project requirements.
• Financial control and reporting:
• Review inventory and update as required.
• Keep appropriate records and conduct biannual asset stock-takes
• Work with the accounts department to ensure up-to-date asset registers.
• Ensure compliance to organisational policies and support organisational and project requirements

Qualifications, Skills and Experience:

• Relevant University Degree
• CIPS qualification will be an added advantage
• At least five years’ experience running public and private sector procurements.
• Experience of commercial negotiation, including contracts management.
• Comprehensive understanding of public procurement law and contracts.
• Strong analytical and numerical skills demonstrate an ability to evaluate bidders’ costs and identify potential issues and risks.
• Excellent standard of literacy and effective written communication skills for drafting procurement literature or proposing contract variations.
• Good verbal communication and presentation skills including the ability to explain technical matters to a non-technical audience.
• An ability to create organisation-wide procurement schedules, update and monitor them and re-prioritise where necessary.
• Ability to work on own initiative and as a member of a team.

Note: This position description is not intended to be all-inclusive, wherever necessary, the incumbent may be required to perform other reasonable project-related duties as assigned by immediate supervisor. UCF reserves the right to amend duties and responsibilities as needed to ensure effective and efficient project implementation.

How to Apply:

Interested candidates should email their cover letter and a three-page CV including two referees to info@ugandacf.org. Please include the position you are applying for in the subject header of your email.

Late applications will not be considered.

Deadline: 3rd January 2025 by 5:00pm

NB: UCF is an equal opportunity employer. Only shortlisted applicants will be contacted.

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