Job Title: UCF Procurement & Fleet Manager
Organisation: Uganda Conservation Foundation (UCF)
Duty Station: Kampala, Uganda
About the Company:
Uganda Conservation Foundation (UCF) is a not for profit organisation registered in the UK and Uganda which is dedicated to protecting Uganda’s national parks, protected areas and conservancies.
Job Summary: The UCF Procurement Officer role is a full-time Kampala-based position for the project entitled “Supporting New and Existing Community Conservancies, Adjacent Parks and Forests in the Kidepo Turkana Landscape of Uganda and Kenya.” This three-year project is funded by the EU’s NaturAfrica programme for biodiversity and livelihoods in Africa, which was launched in 2021 to support large-scale, inter-regional conservation approaches focussed on the Key Landscapes for Conservation and Development (KLCD.)
The procurement officer will oversee UCF’s fleet-management (including managing drivers, vehicles, servicing and fuel), and project-specific procurement of operational goods, materials, works and services as guided by the procurement policy. They will manage the supply chain, negotiate contracts, and ensure efficient, compliant and cost-effective procurement processes.
Key Duties and Responsibilities:
Procurement & Fleet Management:
- Develop sourcing strategies aligned with UCF’s project portfolio.
- Prepare plans for purchasing equipment, services, and supplies.
- Develop and implement procurement strategies and policies.
- Prepare budgets, cost analyses, and procurement reports.
- Scheduling regular maintenance on all vehicles
- Coordinate and manage organisation’s drivers to ensure strict adherence to schedules and UCF’s vehicle policies
- Provide reports to management on budgeting, schedules, maintenance and fleet progress
- Product / service evaluation and supplier performance:
- Review, compare, analyse and approve products and services for procurement.
- Prepare bidding and solicitation documents for required procurements
- Evaluate and select suppliers based on quality, cost and reliability.
- Draft service level agreements for suppliers and continuously evaluate their performance against set standards.
- Ensure supply chain risk is addressed when planning procurements and work with budget holders to help mitigate risk contractually and through supplier relationships.
Needs assessment and collaboration:
- Work with UCF’s internal & external stakeholders to determine procurement needs, quality, and delivery requirements.
- Coordinate all purchases based on organizational and project requirements.
- Financial control and reporting:
- Review inventory and update as required.
- Keep appropriate records and conduct biannual asset stock-takes
- Work with the accounts department to ensure up-to-date asset registers.
- Ensure compliance to organisational policies and support organisational and project requirements
Qualifications, Skills and Experience:
- Relevant University Degree
- CIPS qualification will be an added advantage
- At least five years’ experience running public and private sector procurements.
- Experience of commercial negotiation, including contracts management.
- Comprehensive understanding of public procurement law and contracts.
- Strong analytical and numerical skills demonstrate an ability to evaluate bidders’ costs and identify potential issues and risks.
- Excellent standard of literacy and effective written communication skills for drafting procurement literature or proposing contract variations.
- Good verbal communication and presentation skills including the ability to explain technical matters to a non-technical audience.
- An ability to create organisation-wide procurement schedules, update and monitor them and re-prioritise where necessary.
- Ability to work on own initiative and as a member of a team.
Note: This position description is not intended to be all-inclusive, wherever necessary, the incumbent may be required to perform other reasonable project-related duties as assigned by immediate supervisor. UCF reserves the right to amend duties and responsibilities as needed to ensure effective and efficient project implementation.
How to Apply:
Interested candidates should email their cover letter and a three-page CV including two referees to [email protected]. Please include the position you are applying for in the subject header of your email.
Late applications will not be considered.
Deadline: 3rd January 2025 by 5:00pm
NB: UCF is an equal opportunity employer. Only shortlisted applicants will be contacted.
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