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Job Title:  Operations and Finance Officer

Organisation: Palladium

Duty Station: Kampala, Uganda

About Organisation:

Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.

About Programme:

The TDDAP2 (Tackling Deadly Diseases in Africa Programme Phase 2), funded by the UK Foreign, Commonwealth and Development Office (FCDO), will enhance health security across Africa. The programme will contribute to the reduction of illness and death from infectious disease threats in African populations and globally, with a particular focus on women and girls. Building on the COVID-19 pandemic and previous outbreak responses, it establishes partnerships between African, UK, and global public health institutions, such as Africa CDC and WHO-AFRO. TDDAP2 provides technical assistance to national governments and regional bodies and includes an Africa Rapid Response to Outbreaks (ARRO) Fund to facilitate swift responses to disease outbreaks across Sub-Saharan Africa.

Key Duties and Responsibilities:

Finance

• Make payments to vendors and ensure required documents are obtained and completed for all transactions in line with policies.
• Operate as petty cash custodian and maintain up to date records of petty cash expenditure and cash balances.
• Aid the Operations and Finance Manager in the preparation of monthly petty cash report.
• Prepare monthly bank and petty cash field vouchers, Payment Approval Forms and other Palladium financial requirements under supervision of the Operations and Finance Manager.
• Maintain account records (e.g. entering transactions into excel cashbooks) and reconcile accounts on a monthly basis.
• Support administration around assets and procurement, in line with client requirements.
• Track and update project fixed assets management system.
• Gather and analyse quotations for the purchase of office supplies and goods.
• Undertake any other daily routine financial management activities as deemed necessary by the Operations and Finance Manager.

Operations

• Support the Operations and Finance Manager to ensure adherence to and compliance with all Palladium and FCDO policies and procedures.
• Ensure consistent implementation of company SOPs and guidelines, security protocols, and where applicable recommend modifications.
• Coordinate logistics for country workshops and meetings.
• Coordinate all travel arrangements for relevant programme staff and visitors, in line with corporate and client security standards.
• Document management and filing, as well as printing, copying and binding when required.
• Take and distribute minutes of meetings when necessary.
• Support procurement procedures for office supplies and other items as necessary and manage asset registries and upkeep.
• Contribute to human resourcing as required
• Undertake any other operational activities as deemed necessary by the Operations and Finance Manager.

Qualifications, Skills and Experience:

• Highly organised, with strong attention to detail.
• Experience in supporting project recruitment and HR processes.
• Experience in supporting project operational planning and financial processes.
• Demonstrated strong interpersonal skills.
• Demonstrated strong analytical thinking and pro-active problem solving.
• Excellent written and oral communication skills, and ability to research information and present it concisely.
• Ability to work collaboratively with others.

How to Apply:

All candidates should apply online at the link below.

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