Job Title: Methods Officer – Decentralized Buying & Supplier Management
Organisation: Aldelia Uganda
Duty Station: Kampala, Uganda
Reports to: Supply Chain Planner
About the Company:
Aldelia is a global leading human resources company founded in 2005 and specialised in recruitment, outsourcing and payroll management services to blue-chip multinationals and fast-growing SMEs. The group operates in more than 30 countries across all industries and disciplines on four continents. Our mission is to create a better future for people by delivering compliant, world-class and innovative HR solutions to the companies and communities we serve.
Key Duties and Responsibilities: The position holder shall have the following responsibilities:
H3SE, Integrity and Sustainability
- Be in constant alignment with H3SE Company rules, Procedures, Instructions, and applicable legislation.
- Promote & lead an exemplary approach to the Companys’ H3SE, Integrity (and all other Company values).
- Take the necessary measures to avert threat of danger.
- Notifies staff about accidents, incidents and near misses and initiates necessary corrective action.
- Participate in the achievement of the Company sustainability ambition.
- Operation Activities
Project Delivery – Procurement Plan Execution:
- Create Purchase Requisitions (PRs) in SAP for generic materials and services.
- Ensure PRs are approved by the cost controller and Métier Partner in a timely manner.
- Follow-up the progress of the PRs until they are transformed into Purchase Orders (Pos) and issued to suppliers.
- Perform Goods Receipt in SAP for Generic materials in liaison with the requestors.
- Support Accounting in resolving invoice – PO related issues to ensure timely payment of supplier invoices.
- Measure and communicate PR related KPIs and implement continuous improvement actions.
Contract Management and Monitoring:
- Create Call off contracts in SAP on the request of Métier Partners.
- Follow-up on timely approval of Call Off Contracts by Cost Controllers, Technical duets and Budget holders.
- Support Technical duets and Budget holders with respective contract consumption related analysis.
- In liaison with Technical duets and Budget holders close no longer required Call-Off contracts, PRs and POs.
Tools, Systems, Methods, and Archiving.
- Participate in effective deployment, upgrade, and usage of all Procurement tools and systems in the affiliate.
- Review archiving of all procurement related documents on the designated tools and locations for all POs & Contracts and to communicate any gaps identified.
- Communication, Governance, Compliance & Audits
- Participate in the retrieval and consolidation of audit documents during audits and reviews on the department.
- Participate in the implementation of agreed Audit recommendations.
- Support the planning and execution of Triplet meetings
Supplier Management
- Participate in the prequalification of suppliers in all the criteria defined in the Company Rules & Procedures.
- Track and ensure execution of all mitigations attached to respective Vendor prequalification
- Track validity of supplier prequalification status and communicate in advance any prequalification reviews.
- Participate in onboarding and updating vendor information in all company systems particularly SAP.
Qualifications, Skills and Experience:
- Qualification: Bachelor’s degree or higher degree in Business, Procurement, Statistics or related field.
Experience:
- A minimum of 5 years professional experience in a procurement function.
- Good knowledge of the Companys’ Supply Chain tools.
- Good analytic skills and good knowledge of Microsoft Excel.
- Good communication and People skills.
- Experience in contracts & procurement function in the Oil & Gas Industry is an added advantage.
How to Apply:
All candidates should send their applications online at the link below.
Deadline: 25th December 2024
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