Job Title: Junior Human Resources Specialist -Country Office. Ref No.GIZ-CO/JHRS/1224066
Organisation: GIZ Uganda
Duty Station: Kampala, Uganda
About Organisation:
GIZ is a German agency in the field of international cooperation for sustainable development and international education work dedicated to shaping a future worth living around the world. Uganda faces various challenges in the 21st century to provide its people with a social, economic, and sustainable livelihood that meets international standards. Uganda receives support from various international development partners, including the Federal Republic of Germany.
Job Summary: GIZ is recruiting a Junior Human Resources Specialist to support implementation of the programmes.
Key Duties and Responsibilities:
The Junior Human Resources Specialist will be responsible for;
- Providing support in the recruitment, selection and contracting of national Staff.
- Providing clerical and administrative support for the Human Resources functions, and for the development and maintenance of policies and procedures.
- Supporting with day-to-day operations of the HR functions and duties including orientation of new staff, and staff activities.
- Keeping staff records/data updated.
Specific Tasks
The Junior Human Resources Specialist performs the following tasks:
Staff recruitment and selection
- Downloads applications, profile and proper storage in the protected electronic locations.
- Manages the scheduling and logistics of all interviews including sending invites to shortlisted candidates, organising interview venue, and clarifies for candidates any issues related to the recruitment process.
- Supporting in interviewing candidates as assigned.
- Preparing staff contracts.
- Receiving and responding to inquiries involving job applications, status, and processes.
- Filing of all recruitment related documentation for each selection process.
- Notifying unsuccessful applicants.
- Supporting in the induction of new staff.
Human Resources Information Systems and HR support
- Compiles and updates employee records/data in electronic versions and ensuring documents are complete, up to date and stored in an easy to access electronic system.
- Creates electronic staff files for all new staff and ensure documents are complete and updated in a timely and accurate manner.
- Maintain trackers that may be required to manage general human resources information
- Updating the staff list for the emergency messaging system EMNS for all GIZ staff that have left GIZ and those joining GIZ.
Audit Support
- Supporting Audits by providing all Human Resource required information as requested by the Auditors.
Contract Management
- Preparation of new staff contracts, contract amendments, and Job descriptions.
- Staff assessment forms verification and filing.
Other Duties/Additional Tasks
- Perform other duties and tasks at the request of management.
Qualifications, Skills and Experience:
- Bachelor’s degree in Human Resources Management, Business Administration, Law, or Social Sciences (preferably with a focus on HR Management) or comparable degree.
- A Human Resources Certification is desirable.
Details of experience
- 3 years professional experience in a comparable role, from reputable organisations.
Knowledge, skills and competences
- Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g., MS Office).
- Good working knowledge of national labour and general law.
- Knowledge of HR management.
- Excellent command of English language.
- Confidentiality in handling HR topics.
- Good interpersonal and communication skills.
- Excellent organizational and coordination skills
How to Apply:
Applications and CVs should be in one document and a maximum of 5 pages only and sent electronically, quoting the position and reference number.
Please include name and contact of three references. One official reference from your current workplace is a MUST.
Eligible candidates are encouraged to apply to the Head of Human Resources by email to [email protected]
Deadline: 5th January 2025 by 11:59pm
Please note: This is a national position. Only the shortlisted candidates will be contacted.
Disclaimer: GIZ DOES NOT charge any kind of FEE(s) at whichever stage of the recruitment process.
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