The Ugandan Jobline

Job Title:  Office Administrator (Fresher NGO Diploma Jobs)

Organisation: Wilmat Development Foundation

Duty Station: Bugweri District, Uganda

Reports to: Head of Programs & Strategy

About Organisation:

Wilmat Development Foundation is a Youth-Powered Local NGO in Uganda that was founded on the notion of preventing and responding to the vulnerabilities faced by Women and Youth in the community. With the need to visualize the willingness of grass root communities, Strategic Partnerships have been established with 10 schools, 50 women Self Help Groups, active membership with the Movement for Community Led Development Uganda Chapter, Girls Not Brides and more in enhancing Community Led Solutions for sustainable Livelihood.

Job Summary:  The Office Administrator will be responsible for ensuring the smooth and efficient operation of Wilmat Development Foundation’s office by managing administrative tasks, supporting staff, and maintaining an organized and professional working environment. The Office Administrator will handle daily office operations, including record-keeping, correspondence, procurement, inventory management, and coordination of office activities.

The role will require excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment while maintaining a high level of professionalism.

Key Duties and Responsibilities:

• Oversee day-to-day office activities, ensuring efficiency and adherence to organizational policies and procedures.
• Manage office supplies, equipment, and inventory to ensure availability and proper usage.
• Maintain cleanliness and organization of office spaces, meeting rooms, and common areas.
• Handle correspondence, including emails, phone calls, and mail, and route them to the appropriate staff members.
• Prepare, edit, and format documents, reports, and presentations as needed.
• Coordinate staff travel arrangements, including booking accommodations and transportation.
• Support the planning and execution of meetings, workshops, and conferences.
• Maintain accurate and up-to-date filing systems (electronic and physical).
• Act as the primary point of contact for visitors, clients, and external stakeholders and other assigned roles.

Qualifications, Skills and Experience:  

• A bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• At least 2 years of experience in office administration or a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, time management, and problem-solving skills.
• Strong communication and interpersonal skills.
• Local Language say Lusoga, Luganda e.t.c an added advantage.
• Ability to work independently and manage multiple priorities.
• Knowledge of office equipment and basic IT troubleshooting is an added advantage.

How to Apply:

If you meet the qualifications and are excited about the opportunity to make a meaningful impact in the lives of those we serve in the communities we serve, we encourage you to submit your application. Address your Expression of Interest Letter or Application Letter addressed to: –

The Executive Director,

Wilmat Development Foundation Ibulanku-Makuutu Road, Bugweri,

P.O. BOX 139134, Kampala (U)

Please include the following documents Only:

• Expression of Interest Letter for the position you are applying for.
• Employee Prospect Form (Download & Fill in offline).

NB: Applications submitted through Email Only shall be accepted for review.

CLICK TO APPLY

NOTE: After downloading the form, fill it without changing the format of the FORM and send it via Email: careers@wdfug.org

Deadline: 15th January 2025

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs