Job Title: Executive Assistant
Organisation: Kunda Kids
Duty Station: Kampala, Uganda
About Organisation:
Kunda Kids is a vibrant and innovative company committed to inspiring and empowering children through culturally-rich educational content and experiences. We strive to make a positive impact on the next generation, and our team is driven by creativity, collaboration, and innovation.
Job Summary: We are seeking a superstar Executive Assistant to provide high-level support to the Co-founder. This role is pivotal in ensuring the Director operates efficiently and effectively while advancing the organization’s strategic priorities.
Key Duties and Responsibilities:
Executive Support:
- Manage the COO’s schedule, calendar, and appointments, ensuring seamless time management.
- Organize and coordinate meetings, including preparing agendas, presentations, and minutes.
- Handle confidential and sensitive information with discretion and professionalism.
Administrative Excellence:
- Act as the first point of contact for the COO, managing communications (emails, calls, and correspondence) with a high degree of accuracy and timeliness.
- Prepare reports, proposals, and other documents as required.
- Oversee the COO’s travel arrangements, including flights, accommodations, and itineraries.
Project Management:
- Assist in tracking and monitoring key projects, ensuring deadlines and deliverables are met.
- Liaise with internal teams and external stakeholders to ensure alignment and progress on strategic initiatives.
Operational Efficiency:
- Proactively identify opportunities to optimize processes and streamline the COO’s workload.
- Maintain and organize files, records, and databases to ensure easy access to important information.
Relationship Management:
- Build and maintain strong relationships with internal and external stakeholders on behalf of the COO.
- Represent the COO professionally in interactions and communications.
Qualifications, Skills and Experience:
To thrive in this role, you should have:
- Experience: At least 5 years of experience as an Executive Assistant, preferably supporting senior executives in a fast-paced environment.
- Education: Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
Skills:
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in office tools like Microsoft Office Suite, Google Workspace, and project management software.
- Ability to multitask, prioritize, and adapt to changing priorities.
- High level of professionalism and discretion.
- A proactive and solution-oriented mindset.
- Strong attention to detail and a knack for anticipating needs.
Location: Preferred candidates should be based in Uganda or willing to relocate.
How to Apply:
All interested candidates should submit their CVs via the link below:
Deadline: 27th December 2024
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