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Job Title:   Administrative Assistant / Secretary (2 Fresher Job Vacancies)    

Organisation: Pharmaceutical Company

Duty Station:  Kampala, Uganda

About the Company:

A Pharmaceutical Company based in Kampala – Uganda, dealing in Importation and Distribution of Human, Veterinary Medicines and Nutrition products.

Job Summary:  The Company is seeking to recruit Honest & Trustworthy, Smart, and Qualified Candidate to join the team and occupy the below position:

Administrative Assistant / Secretary ( POSITION 02)

The administrative  Assistant / Secretary is expected to operate and perform to the highest professional standards with considerable Independence, Diversity, Initiative and high level organizational skills and knowledge of Company Policies.

The Overall Responsibility of the Administrative assistant/Secretary is to support Management in the fulfillment and Execution of duties to ensure efficient management of the office and effective liaison with external partners and contacts as delegated.

Key Duties and Responsibilities:

• Organize and facilitate company visitor activities such as reservations of hotels, transport and other in-house compliments.
• The administrative assistant/Secretary will work closely with the MD/Chairman to ensure the efficient Administration and day-to-day operations of his office and support the completion of assignments.
• Receiving and directing of all correspondences from service providers and clients through email, phone and in-person
• Co-ordinate and arrange conferences, meetings and other schedules for the senior management team.
• Filing and retrieving corporate records, documents, and reports.
• Accurately recording minutes from meetings.
• Opening, sorting and distributing incoming faxes, emails and other correspondence.
• Preparing reports, memos, invoice letters, and other documents
• Be responsible for the purchase and procurement of office supplies such as stationary and cleaning supplies.
• She will serve as a liaison and resource person in support of Company Senior Management Team and Advisory Board.
• To provide administrative support to all employees and support the senior management team
• Reading and analyzing incoming memos, submissions, and distributing them as needed
• Participate fully in the company’s ISO meetings by taking part in meetings, audits and compilation of reports.
• Represent the company at external meetings and attend other gatherings on behalf of SMT.
• Work together with the SMT to improve company operations, minimize costs and actively present innovative solutions to the team.
• Plan and Co-ordinate with the SMT events, sponsorship and other voluntary activities.
• Co-ordinate with the HRM to facilitate internal memos and organize HR related activities.
• Perform other duties assigned by Management from time to time.

Qualifications, Skills and Experience:  

• Must have a Degree in, Secretarial studies, Business Administration, Development Studies or any other-related Field from a recognized Institution.
• Must possess certificates in Secretarial and computer studies.
• Must be a computer literate with high standard and knowledge of Power Point, Microsoft Word and Excel packages etc.
• Must have at least 2-3 years of working experience in the similar Corporate Company.
• Must be presentable, smart  and highly motivated
• Must be able to work in a team and independently.
• Experience in the pharmaceutical industry is an added advantage.
• Should preferably be 30 Years and below.
• The applicant must be to speak more than one International Languages.

How to Apply:

Interested Female applicants meeting the above requirements are encouraged to apply through;

The Human Resource Manager,

Email  vetstaffing3@gmail.com by sending us;

• Cover letter
• Resume
• Provide a Copy of your recent Photo

Deadline: 10th January, 2025

NB: Only Successful Candidates will be contacted

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