Job Title: Transport Coordinator
Organisation: Maris Forwarders SMC Limited
Duty Station: Kampala, Uganda
About Organisation:
Maris Forwarders is the leading Freight Forwarder that has been in existence since 2020; with its headquarters located in Namanve Industrial park, Kampala Uganda. As a reputable Freight Forwarder, Maris has a worldwide network that stretches across all continents. We are in all countries worldwide with trusted partners across the globe
Job Summary: The Transport Coordinator will oversee transportation requirements and ensure that all Maris import and export cargo is loaded, transported and offloaded in time and safely according to regulations.
Key Duties and Responsibilities:
Co-ordinating with Internal and external stakeholders
- Leads, directs, guides and monitors the work of subcontracted long haulage and shunting transporters
- Collects all transport requests and through coordination with trucking companies provides solutions to transport related challenges
- Assesses trucking company’s performance and through reviews recommends improvement measures
Operations Monitoring and follow up
- Continuously track and trace trucks in transit while updating truck movement reports
- Share truck allocations with trucking companies and commercial team as well as follow up for actual loading/offloading
- Evaluates, records and responds to additional/special requests such as truck alternations, transshipment, port overnight stay etc
- Handle and ensure proper documentation is done whenever there is short delivered or damaged cargo
- Coordinate document distribution between Maris and subcontracted transporters including delivery notes, invoices, export and import documents
- Resolve operational problems related to truckers. Investigate situations and complaints and recommend solutions.
Planning, Research and Development
- Review and revise where required the transportation schedules to ensure efficiency and to reduce costs.
- Provide support in the planning, performance review, market research and implementation of improvement measures.
- Maintains current knowledge of regional, national and local laws, regulations and standing orders e.g weight restrictions, journey management.
- Collects, analyses and reports statistical data regarding the transport section and the Maris Operations in general.
Field Trips and Stakeholder meetings
- Prepares and submits stakeholder visit schedules to the head of operations
- Following the approved visit schedule meet the stakeholders
- Prepare and submit stakeholder visit reports to management
- Be the contact for drivers and subcontracted transporters representative both in the field and at the office.
Reporting
- Reports accidents and any other irregularity with potential financial implication to management immediately once made aware of the incident.
- Issues incident reports on each reported accident/incident and avails them to the head of operations for further processing and closing.
Recording
- Prepares the on boarding document for all new subcontracted transporters
- Ensures that proof of delivery is submitted by transporters on all transport files prior to payment of transporters
- Ensures timely updates are done in the electronic cargo tracking system for all shipments handled.
Qualifications, Skills and Experience:
- A Bachelor’s Degree in Transport and Logistics Management.
- A certificate in East Africa Customs Freight Forwarding Practicing Certificate.
- Knowledge in customs clearing and forwarding is an added advantage
- Demonstrate aptitude of teamwork
- High level of interpersonal skills
- Must have effective communication skills, both written and oral
- Must be prepared to work long and irregular hours
- Ability to keep deadlines is a must requirement
How to Apply:
All suitably qualified and interested candidates should submit their application letter, CV’S and copies of academic documents merged in one PDF document to [email protected]
Applications will be received on a rolling basis
Deadline: 25th November 2024
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