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Job Title:  Junior Procurement and Contracting Specialist

Organization: GIZ Uganda

Duty Station: Kampala, Uganda

About the Company:

GIZ is a German agency in the field of international cooperation for sustainable development and international education work dedicated to shaping a future worth living around the world. Uganda faces various challenges in the 21st century to provide its people with a social, economic, and sustainable livelihood that meets international standards. Uganda receives support from various international development partners, including the Federal Republic of Germany. The bilateral negotiations between Uganda and Germany determined the following core areas of cooperation:

• Peace and inclusive societies: Here the focus is on good governance as well as the issues of displacement and migration.
• Transformation of agricultural and food systems: Particular attention is paid to rural development and agriculture.
• Climate and energy: the goal is a just transition with a focus on renewable energy and energy efficiency, as well as climate adaptation measures and climate resilience partnerships.

Job Summary:   GIZ is recruiting a Junior Procurement and Contracting Specialist to support implementation of the programme.

Key Duties and Responsibilities:

• The Junior Procurement and Contracting Specialist will be responsible for;
• Managing procurement of Financing Contracts, material, goods, services and works for the GIZ Country Office, Programs/Projects according to GIZ rules and regulations which will guarantee timely acquisition essential for project implementation and operations.
• Contract management for the different financing options as per GIZ guidelines
• Effective coordination with colleagues of the Department.

Specific Tasks The Junior Procurement and Contracting Specialist performs the following tasks:

Tasks

• Ensure that all procurement contracts, finance agreements and local subsicdies guidelines of GIZ are observed and adhered to at all stages of the procurement process
• The incumbent will manage procurement and contracting process including issuance of tenders, receipt and evaluation of offers, draft contracts and record them in the required GIZ systms.
• Actively participate in the evaluation exercises (expression of interest, Quotations, bids and proposals) and ensuring adherence to procedures and guidelines
• Offer timely technical advice on procurement to projects and providers (all stakeholders)
• Preparation of Contracts, orders for review by the authorized signatories
• Support contract management through monitoring orders of supplies, goods and works progress and delivery schedules and pointing out any shortcomings (in delivery, cost, quality and contract administration) to the line manager.
• Manage the procurement and disposal unit archive by ensuring proper referencing and keeping up to date procurement files for each procurement /disposal carried out as per GIZ guidelines.
• Keeps an up-to-date suppliers/consultant’s data base and conducts regular search for alternatives
• Prepare procurement progress reports, procurement weekly, monthly and quarterly reports
• Update and maintain complete procurement files and records including all correspondence related to procurement activities and ensure that the records are safeguarded and properly kept for future reference
• Organise pre-bid or Pre-proposal meetings and negotiation meetings.
• Participate in the preparation of bidding documents, request for proposals, consultants’ shortlist and other documents based on relevant procedures for the procurement of goods, works and consultant services and facilitate the Post Procurement Reviews (PPR) exercise and follow up implementation of PPR recommendations.
• Receives and checks delivered material for the Country Office and for the Programmes/Projects
• Advises suppliers of defective goods delivered and arranges necessary follow-ups
• Checks suppliers’ / consultants’ invoices, delivery notes and any other relevant documents required to complete the file.
• Generate procurement system reports monthly to have all files completed contracts closed in SAP
• Other Duties/Additional Tasks
• Perform other duties and tasks at the request of management.

Qualifications, Skills and Experience:

• Bachelor’s degree in Procurement and Supply Chain Management, Business Administration, Economics, Law or other related courses
• Possession of full CIPS (CIPS level 6) is an added advantage.
• Details of experience
• 3 years of professional working experience in a similar position with international organisations.

Knowledge, skills and competences

• Excellent knowledge of procurement procedures and contract management.
• Knowledge and understanding of SAP- systems is added advantage.
• Excellent command of MS-Office.
• Good working knowledge of modern telecommunication systems (telephone, e-mail, internet and its software)
• Excellent command of both written and verbal English language

How to Apply:

Applications and CVs should be in one document and a maximum of 5 pages only and sent electronically, quoting the position and reference number.

Please include name and contact of three references. One official reference from your current workplace is a MUST.

Eligible candidates are encouraged to apply to the Head of Human Resources by email to vacancy@futureoptions.org

Deadline: Sunday 17th November 2024 by 11:59pm

Please note: This is a national position. Only the shortlisted candidates will be contacted.

Disclaimer: GIZ DOES NOT charge any kind of FEE(s) at whichever stage of the recruitment process.

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