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Job Title:  Junior Administrative Specialist, PREEEP

Organization: GIZ Uganda

Duty Station: Kampala, Uganda

Ref: GIZ- PREEEP/JAS/1124049

About the Company:

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is an international cooperation enterprise for sustainable development with worldwide operations on behalf of the German Government.

Increase the electricity production from renewable energy sources and improve access to renewable and clean energy as well as the efficiency of supply and use of energy. Improve the contribution of selected public, private and civil society actors to the implementation of market development and decentralization strategies in the renewable energy and energy efficiency sectors in Uganda. Sustainable access to clean energy (solar and cooking energy) for Ugandan households, micro, small and medium enterprises, social institutions (SI) and remote, refugee and host community households is increased through improved policy and regulatory framework conditions and market development.

Job Summary:   GIZ Uganda is recruiting a Junior Administrative Specialist to support in the implementation of its programme.

Key Duties and Responsibilities:   The Junior Administrative Specialist will be responsible for:

• Dealing with all questions arising in this area.
• Identifying relevant problems and issues and assisting in formulating implementation-oriented solutions.
• Further developing instruments and assisting in introducing innovation and change.
• Managing knowledge by disseminating and documenting know-how, experience and information.

Specific Tasks

• The Junior Administrative Specialist performs the following tasks:
• Managing the daily cash fund
• The junior accounting professional.
• Responsible for cash based on the vouchers collected daily.
• Reconciles the cash book and cash account daily.
• Reports any surplus or shortfall in cash.
• Reports without delay if the cash holding reaches a minimum level.

Financial services

• Assists with creditor and debtor administration, including local subsidies and agreements with national appraisers.
• Make daily posting to both the cash and bank ledger accounts.
• Prepares transfers and/or other bank documents and checks these before execution.
• Makes monthly payments and foreign currency transactions and optimises these.
• Is responsible for administrative aspects of financial management, e.g. bank withdrawals, direct debit orders.
• Checks unexpected entries to all office bank accounts.

General services

• Photocopies and scans documents as needed.
• Reports without delay to the person responsible for accounting on all problems in financial administration and compliance with rules.
• Is responsible for filing financial administration documents and treating confidentially.

Other Duties/Additional Tasks

• Perform other duties and tasks at the request of management.

Qualifications, Skills and Experience:

• Bachelor’s degree in Finance and Accounting or related area.
• Details of experience: 3 years’ work experience in a comparable area

Knowledge, skills and competences:

• Basic knowledge of accounting software.
• Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office).
• Good knowledge of the English language.
• Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.

How to Apply:

Applications and CVs should be in one document and a maximum of 5 pages only and sent electronically, quoting the position and reference number.

Please include name and contact of three references. One official reference from your current workplace is a MUST.

Eligible candidates are encouraged to apply to the Head of Human Resources by email to vacancy@futureoptions.org

Deadline: 1st December 2024

Please note: This is a national position. Only the shortlisted candidates will be contacted.

Disclaimer: GIZ DOES NOT charge any kind of FEE(s) at whichever stage of the recruitment process.

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