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Job Title:  Finance Assistant Receivables  

Organisation: Dei BioPharma Ltd

Duty Station: Matugga, Wakiso, Uganda

About the Company:

Dei BioPharma Ltd is a biotech and pharmaceutical research firm duly incorporated in Uganda, specializing in the development and manufacture of innovative medicines and vaccines. Our state-of-the-art manufacturing facility, situated in Matugga, Wakiso district, Uganda, shall produce high-quality medicines across a wide range of therapeutic areas.

Job Summary:  Dei Group. a Drugs and Vaccines Manufacturing Plant is seeking eligible and qualified applicants for the position of Finance Assistant Receivables.

The finance assistant receivables is responsible for supporting the accounts receivable function by ensuring accurate-and timely processing of incoming payments, maintaining records, assisting with invoicing, and following up on outstanding accounts. This role is essential for maintaining cash flow, supporting financial accuracy, ensuring positive relationships with clients and customers.

The Finance Assistant collaborates closely with the finance team and other departments to ensure smooth accounts receivable operations.

Key Duties and Responsibilities:

• Assist in the preparation and issuance of customer invoices based on sales transactions and contracts.
• Accurately record payments received from customers, ensuring they are applied to the correct accounts and invoices.
• Monitor incoming payments via various channels, such as bank transfers, checks, and online payments, and update records accordingly.
• Regularly reconcile customer accounts to ensure accurate records of outstanding balances and identify discrepancies or missing payments.
• Work with customers to resolve discrepancies, reconciling accounts to facilitate prompt payment and minimize overdue accounts.
• Prepare monthly and quarterly reports on receivables aging and outstanding balances for management review.
• Track overdue accounts and initiate follow-up procedures, including sending reminders and making collection calls.
• Maintain a record of communications with customers regarding overdue balances and payment arrangements.
• Coordinate with the Finance Manager on escalated accounts, preparing necessary documentation for further collection actions if required.
• Maintain accurate and up-to-date records of invoices, payments, account adjustments, and communication with customers.
• Ensure all financial documents related to accounts receivable are properly organized, filed, and easily accessible.
• Support month-end and year-end closing procedures by providing necessary data and documentation to finance leadership.
• Respond to customer inquiries related to billing, payment status, and account statements, providing prompt and professional service.
• Update customer account information as needed, including contact details, payment terms, and credit limits.
• Support the Finance Manager in managing customer credit limits and monitoring credit risks, as necessary.
• Assist in generating reports on accounts receivable aging, collections performance, and payment trends for management.
• Analyze outstanding accounts to identify potential credit risks or patterns of late payment, providing insights to support financial decision-making.
• Participate in monthly accounts receivable meetings, providing input on collection efforts and receivables status.
• Collaborate with sales, customer service, and operations departments to resolve account issues or discrepancies.
• Coordinate with the finance team to ensure alignment between accounts receivable records and other financial data.
• Support special projects and initiatives within the finance department as assigned by the Finance Manager

Qualifications, Skills and Experience:

Education:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred; associate degree or equivalent experience may be considered.

Experience:

• 1-3 years of experience in accounts receivable, collections, or general accounting roles.
• Experience working with ERP or accounting software for processing receivables and generating reports.
• Previous experience in a customer-facing financial role or credit and collections is advantageous.

Job knowledge:

• Understanding of accounts receivable processes, general ledger entries, and basic financial principles.
• Experience with accounting software, such as QuickBooks, SAP, Oracle, or other ERP systems, and Microsoft Excel for data entry, reporting, and analysis.
• Familiarity with the full accounts receivable cycle, from invoicing to collections and account reconciliation.
• Awareness of applicable regulatory standards and internal policies related to accounts receivable, including record-keeping and data confidentiality.
• Basic ability to prepare accounts receivable reports and interpret financial data relevant to receivables.
• Language: English level IV (Advanced knowledge) Reading/ Writing/Speaking is required.

Skills and abilities:

• Strong ability to perform basic to intermediate accounting calculations, analyze financial data, and identify discrepancies in account records.
• High level of accuracy in processing payments, preparing invoices, and maintaining records
• Ability to manage multiple accounts and prioritize tasks effectively to meet deadlines.
• Strong written and verbal communication skills for interacting with customers, resolving billing inquiries, and collaborating with internal teams.

How to Apply:

All interested candidates who meet the required qualifications and experience are invited to submit their CVs, Cover Letter & Academic documents (addressed to the Head Human Capital)

All Application documents should be merged as one document in PDF or .DOC / .DOCX, which should not exceed 10MB

Applications should be sent by email to recruitment@deibiopharma.com with the

JOB TITLE IN THE SUBJECT LINE.

Deadline: 16th November 2024 by 5:00PM

NB: Should you not hear from us within fourteen (14) days from the closing date of this advertisement, you may consider your application to be unsuccessful.

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