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Job Title:  Finance Assistant Inventory (Fresher Jobs) 

Organisation: Dei BioPharma Ltd

Duty Station: Matugga, Wakiso, Uganda

About the Company:

Dei BioPharma Ltd is a biotech and pharmaceutical research firm duly incorporated in Uganda, specializing in the development and manufacture of innovative medicines and vaccines. Our state-of-the-art manufacturing facility, situated in Matugga, Wakiso district, Uganda, shall produce high-quality medicines across a wide range of therapeutic areas.

Job Summary:   Dei Group, a Drugs and Vaccines Manufacturing Plant is seeking eligible and qualified applicants for the position of Finance Assistant Inventory. The Finance Assistant – Inventory is responsible for supporting the finance and inventory management team by ensuring accurate tracking, reporting, and analysis of inventory transactions. This role involves monitoring stock levels, assisting with inventory reconciliation, maintaining accurate records, and supporting month-end and year-end closing processes. The Finance Assistant works closely with finance, warehouse, and procurement teams to ensure inventory accuracy and control.

Key Duties and Responsibilities:

• Maintain accurate records of inventory transactions, including receipts, issues, transfers, and adjustments, ensuring they are properly reflected in the accounting system.
• Update inventory data in the system based on warehouse reports, delivery notes, and other relevant documents.
• Monitor inventory levels across locations and report discrepancies or shortages to the Inventory Accountant.
• Assist in the regular reconciliation of physical stock against system records to identify discrepancies and ensure inventory accuracy.
• Work with warehouse staff to investigate and resolve variances between actual stock and recorded stock levels.
• Conduct cycle counts and support the finance team in planning and executing periodic physical stock counts.
• Enter inventory-related transactions accurately in the accounting and inventory management systems, including stock receipts, adjustments, and returns.
• Prepare inventory reports, such as inventory valuation, stock aging, and stock movement reports, for management review.
• Assist in generating monthly and quarterly inventory reports, ensuring data integrity and timeliness.
• Support the calculation and recording of inventory costs, ensuring accurate valuation based on FIFO, LIFO, or weighted average costing methods as applicable.
• Assist the Inventory Accountant in tracking cost changes, including freight, taxes, and adjustments that impact inventory valuation.
• Ensure accurate record-keeping of inventory cost adjustments and analyze cost variance trends.
• Assist with the month-end and year-end inventory closing processes, ensuring that inventory records and reports are accurate and complete.
• Prepare supporting documents and schedules for internal and external audits related to inventory.
• Reconcile inventory accounts with the general ledger as part of the monthly closing activities.
• Ensure adherence to company policies and internal controls related to inventory management and financial reporting.Participate in the documentation of inventory processes, suggesting improvements to enhance efficiency and accuracy.
• Maintain confidentiality of inventory records and ensure compliance with regulatory and internal requirements for inventory accounting.
• Work closely with warehouse, procurement, and production teams to ensure accurate and timely recording of inventory movements.
• Coordinate with suppliers and procurement to resolve discrepancies in inventory receipts and purchase orders.
• Collaborate with the finance team to support budgeting and forecasting related to inventory levels.

Qualifications, Skills and Experience:

Education:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred; associate degree or equivalent experience may be considered.

Experience:

• 1-3 years of experience in accounts receivable, collections, or general accounting roles.
• Experience working with ERP or accounting software for processing receivables and generating reports.
• Previous experience in a customer-facing financial role or credit and collections is advantageous.

Job knowledge:

• Understanding of accounts receivable processes, general ledger entries, and basic financial principles.
• Experience with accounting software, such as QuickBooks, SAP, Oracle, or other ERP systems, and Microsoft Excel for data entry, reporting, and analysis.
• Familiarity with the full accounts receivable cycle, from invoicing to collections and account reconciliation.
• Awareness of applicable regulatory standards and internal policies related to accounts receivable, including record-keeping and data confidentiality.
• Basic ability to prepare accounts receivable reports and interpret financial data relevant to receivables.
• Language: English level IV (Advanced knowledge) Reading/ Writing/Speaking is required.

Skills and abilities:

• High level of accuracy in recording and tracking inventory transactions, ensuring data integrity in financial records.
• Ability to analyze inventory data, identify discrepancies, and reconcile variances between physical and recorded stock.
• Effective at managing multiple tasks, maintaining accurate records, and meeting deadlines for reporting and reconciliation.
• Ability to investigate and resolve inventory discrepancies, working with other departments to ensure accurate stock records.
• Proficient in using inventory management software and Microsoft Excel for data entry, reporting, and analysis.

How to Apply:

All interested candidates who meet the required qualifications and experience are invited to submit their CVs, Cover Letter & Academic documents (addressed to the Head Human Capital)

All Application documents should be merged as one document in PDF or .DOC / .DOCX, which should not exceed 10MB

Applications should be sent by email to recruitment@deibiopharma.com with the

JOB TITLE IN THE SUBJECT LINE.

Deadline: 16th November 2024 by 5:00PM

NB: Should you not hear from us within fourteen (14) days from the closing date of this advertisement, you may consider your application to be unsuccessful.

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