Job Title: Finance and Administration Officer (Fresher NGO Jobs)
Organisation: Masaka Relief Foundation (MRF)
Duty Station: Masaka, Uganda
Reports to: Executive Director
About Organisation:
Masaka Relief Foundation (MRF) is an indigenous non-governmental organization (NGO) founded to address the pressing poverty challenges faced by over a third of Uganda’s population, particularly children, adolescents, youth and their communities.
Job Summary: We are seeking a highly motivated and organized Finance and Administration Officer to join our team. As a key member of MRF, you will play a pivotal role in implementing and operationalizing our finance and administration policies, ensuring the smooth management of financial and administrative processes. The ideal candidate will have a strong foundation in both financial management and administration, and the ability to work in a fast-paced, growing organization.
Key Duties and Responsibilities:
Finance Management:
- Operationalize financial policies: Implement and oversee adherence to MRF’s financial policies, ensuring compliance with internal and external regulations.
- Financial record-keeping: Maintain accurate financial records, including ledgers, accounts, and receipts for all transactions.
- Budgeting and forecasting: Assist in preparing annual budgets, managing cash flow, and developing financial forecasts.
- Financial reporting: Prepare regular financial reports, such as profit and loss statements, balance sheets, and cash flow reports for internal stakeholders.
- Payment management: Oversee the payment processes for vendors, staff salaries, and operational expenses.
- Reconciliation: Perform monthly bank reconciliations and ensure accurate tracking of financial data.
Administration and Office Management:
- Office operations: Manage day-to-day office operations, ensuring the smooth functioning of administrative systems, processes, and procedures.
- Procurement: Oversee the procurement of office supplies, equipment, and services, ensuring cost-effectiveness.
- Document management: Organize and maintain both physical and digital files, ensuring easy access to important documents.
- Support to senior leadership: Provide administrative support to the leadership team, including managing communications, scheduling meetings, and coordinating activities.
- Policy development and implementation: Assist in developing and implementing organizational policies related to finance and administration.
Compliance and Risk Management:
- Regulatory compliance: Ensure compliance with relevant financial regulations, tax laws, and reporting requirements.
- Audit preparation: Support in preparing for audits by keeping financial records up to date and providing necessary documents.
Qualifications, Skills and Experience:
- Education: A degree in Accounting, Finance, Business Administration, or a related field.
- Experience: At least 1-2 years of experience in finance and administration, preferably in a growing organization or startup.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and accounting software (e.g., QuickBooks, Xero).
- Organizational Skills: Strong ability to prioritize tasks, manage multiple responsibilities, and meet deadlines in a fast-paced environment.
- Ethical and Trustworthy: High integrity and commitment to confidentiality in handling sensitive financial and administrative information.
- Personal Attributes:
- Self-motivated: Capable of working independently and taking initiative.
- Adaptable: Comfortable working in a rapidly changing environment and managing shifting priorities.
- Team-oriented: Strong collaborative skills, able to work positively with diverse teams.
How to Apply:
Interested candidates should submit their resume and a cover letter addressed to the Executive Director at [email protected]. In your cover letter, please highlight your relevant experience and explain why you’re excited about contributing to the growth of MRF.
Deadline: 13th December 2024
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