Fresher Assistant II- Human Resources NGO Jobs – Alliance of Bioversity International & CIAT

Job Title:  Assistant II- Human Resources (Fresher Jobs)  

Organisation: Alliance of Bioversity International & CIAT

Duty Station:  Kawanda, Wakiso, Uganda

About the Company:

The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation.

Job Summary:   The Assistant II- Human Resource (HR), reporting to the Regional Human Resources Manager, will be responsible for providing administrative support within the Human Resources Unit and provide frontline customer support to all staff who require access to general human resource services. This position will be located in the Alliance office in Kawanda, Uganda.

Key Duties and Responsibilities:

• Manage, review, and respond to the HR internal and external communication flow, drafting correspondence and responding to queries from internal clients.
• Initiate online requisitions (in Agresso) for payment of regional HR-related services.
• Draft consultancy contract requests, facilitating required clearances and follow up on consultancy contract payments.
• Coordinate management of the staff medical schemes by facilitating hospitalizations, medical amendments including deletions, additions, renewals, and claims.
• Support management of Group Life Assurance (GLA) and Group Personal Accident (GPA) schemes by keeping staff updated on changes and send updated staff details to service providers.
• Working closely with the HR Analyst, track employee and student contracts ensuring adequate notice is provided for renewals and non-renewals.
• Support management of staff exit and separation processes and update staff/dependent records accordingly.
• Maintain schedule and coordinator calendar of activities for the monthly HR regional meetings.
• Support the monthly payroll process by consolidating inputs for the Uganda country office
• Facilitate required HR documentation to support project and institutional audits.
• Organize, compile, and update employee records both in physical files and electronically.
• Organize and coordinate staff welfare schemes and initiatives.

Qualifications, Skills and Experience:

• High School diploma.
• At least one (1) year of work experience in a similar position gained in an international organization.
• Good understanding of Uganda employment labor laws and practices.
• High level of computer skills with ability to handle Human Resources Information Systems and to learn new applications quickly.
• Possess excellent interpersonal and communication skills, a high level of integrity and respect for confidentiality.
• Excellent organizational and multi-tasking skills with a strong administrative service orientation.
• Full English language proficiency, both written and oral including the ability to organize and write clear and concise reports.

How to Apply:

All qualified and interested candidates should apply online at the link below.

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Deadline: 22nd November 2024

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