Job Title: Finance Associate
Organisation: International Development Law Organization (IDLO)
Duty Station: Kampala, Uganda
Annual Salary: UGX 49,492,640 /=
About the Company:
The International Development Law Organization (IDLO) enables governments and empowers people to reform laws and strengthen institutions to promote peace, justice, sustainable development and economic opportunity. We contribute to creating stable and inclusive societies where every person can live free from fear and want, in dignity and under the rule of law.
Job Summary: The Finance Associate will be part of the Uganda Country Office team based in Uganda and will report directly to the Finance and Admin Manager. S/he will support financial management in the country office.
Key Duties and Responsibilities:
- Support the Finance and Administration Manager to maintain an overall accounting system for the County Office in line with IDLO guidance and procedures, including but not limited to processing invoices and payments, maintaining bank accounts and financial records in the accounting system, ensuring timely reimbursement of travel expenses to IDLO staff members/experts;
- Perform verification of invoices as per established organization processes and approvals, matching supporting documentation (Goods Received Note, Purchase Order, Purchase Request, Bid Analysis, etc.) to vendor invoices, recalculating for mathematical accuracy, reviewing for a valid account and grant coding and, when ready, processing payment;
- Review implementing partner’s reports and payment requests and submit findings to Finance and Admin Manager;
- Maintain sub-grant tracking sheet and filing system for all sub-grantees proposals, agreements, financial reports, and outstanding advances;
- Collect bank statements and prepare bank reconciliations at month-end. Follow up on outstanding checks;
- Ensure bank account balances are monitored, and funds are available for pending payables;
- Assist the Finance and Admin Manager in reviewing the monthly budget versus actual reports;
- Assist in developing, organizing, and maintaining all filing systems (both physical and computerized) maintained by the Finance Office;
- Assist in the preparation of the national staff payroll;
- Prepare statutory payments such as PAYE withholding tax and ensure timely compliance with regulatory bodies;
- Assist as required in special projects and/or research assignments or any such assignment from the Finance and Admin Manager;
- Assist the Finance and Admin Manager in working with external and internal IDLO auditors;
- Coordinate and provide financial monitoring to local partners involved in IDLOs programs in the Country Office;
- Other tasks may be assigned from time to time.
Qualifications, Skills and Experience:
Academic qualifications:
- Minimum Bachelor’s degree in Accounting, Finance, or Business;
- Accounting Certification – ACCA or CPA.
Work experience:
- At least 3 – 5 years experience in international accounting and financial management environment, preferably within international organisations or private /public organisations with donor-funded programs;
- Experience in IPSAS are an added advantage.
Knowledge, Skills, and Abilities:
- Experience ideally within an intergovernmental or international non-governmental organization;
- Demonstratable knowledge of financial rules and regulations and accounting principles;
- Experience in the usage of MS Office packages;
- Advanced knowledge of spreadsheets and database packages;
- Working knowledge and experience in the use of MS NAVISION ERP;
- Excellent written and verbal skills;
- Ability to work in a multicultural team;
- Good interpersonal skills;
- Good planning and organizational skills.
Terms & Conditions:
For this locally recruited position, IDLO shall offer the selected candidate an Affiliate contract of 12 months, with the possibility of extension subject to performance and funding availability.
IDLO shall also offer a yearly basic salary of UGX 49,492,640, medical insurance, and leave entitlements in accordance with IDLO Employee Regulations and Rules.
How to Apply:
All interested applicants who wish to apply for the International Development Law Organization (IDLO) are encouraged to apply online at the link below.
Deadline: 6th December 2024 by 23:59 Rome time
For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline