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Job Title:   Data Clerk (8 Fresher Jobs)   

Organisation: AIDS Information Centre (AIC)

Duty Station:  Kampala, Jinja Mbale, Mbarara, Kabale, Soroti, Arua and Lira, Uganda

Reports to: School Health Project Officer

About the Company:

The AIDS Information Centre -Uganda is a catalytic not-for profit Non-Governmental Organization established on 14th February,1990 to provide Voluntary Counselling and Testing (VCT) services to the population of Uganda. AIC was the pioneer HIV Counselling and Testing Centre in Africa. Over the last 33 years, AIC has since evolved into a thought-leader in HIV programming, Health Systems Strengthening and Knowledge Management. AIC currently has 10 Centers of Excellence spread across the country, which include: Arua (West Nile region), Lira (Mid North region), Soroti (North-Eastern region), Mbale (Mid-Eastern region), Jinja (Eastern region), Kampala (Central region), Mbarara (Western region), Kabale, Kanungu and Rukungiri (South-Western region).

About Program:

AIC Intends to implement an integrated high quality school program, to provide early detection, Care and Treatment for both communicable and non-communicable diseases for the children, adolescents and youths wellbeing. This will entail a comprehensive and contextualized package of health services that will include: TB Screening, Voluntary HIV Counselling and Testing, Nutritional Assessment, Counselling and Support, Sexually Transmitted Infections, screening, diagnosis and early management, deworming, dental checkups, eye sight assessment, screening for skin diseases, HPV Vaccination for girls (10 years and above) to prevent cervical cancer, breast cancer screening, BMI measurements and NCD screening (Hypertension and Diabetes), mental health assessment, novel vaccination for Ebola, COVID-19, Viral Hepatitis and Monkey Pox, VMMC, kidney function testing and liver function testing. The program also aims to tackle cross cutting issues including health education on climate change and mitigation needs, Infection Prevention Control (IPC) and proper waste management practices at the learning institutions and surrounding communities.

Job Summary: The Data Clerk will be responsible for managing student health records, entering data accurately, and providing essential administrative support within the school health program. He/she will ensure that student health information is inputted and updated, confidential health records are maintained, reports are prepared, and support health staff with data management. The Data Clerk will play a key role in ensuring reliable access to student health data, essential for effective school health services and supporting the well-being of students.

Key Duties and Responsibilities:

• Accurately enter and update student health data, including immunization records, health screenings, and medical history, in the school’s records system or databases.
• Maintain health records, both physical and digital, in accordance with Uganda’s data privacy and health regulations.
• Organize, secure, and file health records, ensuring easy retrieval and confidentiality of all student health information.
• Maintain up-to-date files and oversee the proper handling and disposal of outdated records, as per local and institutional policies.
• Generate and prepare regular and special reports on health trends, common health issues, and attendance records for the school administration and local health authorities.
• Support school health staff by compiling data for audits, compliance checks, and health-related projects.
• Assist the school health team in planning and conducting student health screenings (e.g., vision, hearing, dental checks) by organizing documents, forms, and inputting data.
• Support health programs such as immunization campaigns and hygiene education by tracking student participation and maintaining accurate records.
• Liaise with parents and guardians to obtain necessary health documents, clarify information, and ensure data is up-to-date.
• Coordinate with school health personnel, teachers, and administrative staff to facilitate access to health data for authorized purposes.
• Ensure accuracy in data entry and regularly verify the completeness of records including HMIS EPI 017 (School Health Register), HMIS 073 (Child Register), HMIS ENV 002 (School WASH Report), etc.
• Uphold confidentiality and adhere to Uganda’s health privacy regulations, safeguarding the integrity and security of all student health records.
• Any other duty assigned.

Key Outputs:

• Data Entry and Record Management ensured
• Document Management ensured
• Reporting and Data Analysis conducted
• Support for Health Screenings & Health Programs provided
• Communication and Coordination ensured
• Quality Assurance and Compliance ensured

Qualifications, Skills and Experience:

• Minimum Academic Qualifications: Bachelor’s degree in Statistics, Qualitative Economics, Computer Science, Population Studies, Economics and Statistics, Business Economics or a related field.
• Additional Training in M&E, data entry, records management, or healthcare administration is advantageous.
• Required Experience: Minimum of 2 years’ experience in data entry, administrative support, or record-keeping, ideally within a school or healthcare setting.

Key Skills:

• Proficiency in using computer applications, including Microsoft Office Suite and data entry software.
• Strong attention to detail and accuracy in data management.
• Excellent organizational skills and ability to handle confidential information responsibly.
• Familiarity with Uganda’s health data privacy regulations and guidelines is preferred.

Personal Attributes:

• Accuracy and attention to detail
• Ability to go an extra mile
• Ability to work independently and as part of a team

How to Apply:

Only qualified candidates who meet all the above requirements are invited to submit their recommendation letters recommended by their immediate supervisors, resume, copies of academic certificates or credentials and three referees. All referees’ designations should be stated and contact details included i.e. physical address, telephone/ mobile numbers and email contacts.

All interested Candidates MUST fully fill the AIC Online Job Application Form, scan and save all the relevant documents requested for above as one document (labeled with candidate’s full names) and forward only online applications with the relevant credentials to:

Click Here

Also note that only applications received online shall be considered.

Deadline: 25th November 2024 at 4:30pm

AIC is an equal opportunity employer, committed to having a diverse work force and does not ask for money at any stage of recruitment, with a Zero tolerance for Fraud, Sexual Exploitation, Sexual Abuse, and Sexual Harassment. Please contact: fraud@aicug.org.

NB: Please note that any form of canvassing will lead to automatic disqualification. While AIC appreciates all the interested applicants, only shortlisted candidates will be contacted for interviews. In case you do not hear from AIC Uganda One (01) month after the closing date, please consider yourself unsuccessful.

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