USAID Project Jobs – Program and Administrative Assistant – Uganda Women’s Effort to Save Orphans (UWESO)

Job Title:    Program and Administrative Assistant  

Organization:  Uganda Women’s Effort to Save Orphans (UWESO)

Duty Station:  Kotido, Uganda

Reports to: District Program Officer

About Organisation:

Uganda Women’s Effort to Save Orphans (UWESO) is an indigenous Non-Governmental Organization registered with the Uganda NGO Board and is committed to improving the quality of life of orphans and other vulnerable children.

About USAID Project:

The USAID-funded Orphans and Vulnerable Children North East Region (OVC North East) Activity is a five-year Activity to prevent new HIV infections and reduce vulnerability among orphans and vulnerable children (OVC) and adolescent girls and young women (AGYW) in selected districts of Uganda. The strategic objective supports the Government of Uganda’s (GOU) multisector strategies and priorities for HIV mitigation and prevention, with an emphasis on minimizing the negative impacts of HIV on OVC and AGYW, addressing social, behavioral and structural drivers of HIV, and improving access to comprehensive sexual reproductive health (SRH) services to prevent new infections.

Job Summary:   Uganda Women’s Effort to Save Orphans (UWESO) is seeking the services of a highly self-driven, motivated, and result-oriented Program and Administrative Assistant to support her USAID-funded Orphans and other Vulnerable Children, North East Activity (OVC-NEA) team. The successful candidate will support the District Program Officer by providing programmatic and administrative support to ensure the efficient implementation of program activities.

Key Duties and Responsibilities:

Planning and Implementation

• Support program planning, implementing, and monitoring of OVC initiatives at community and facility level
• Assist in developing and updating work plans, budgets and reports.
• Assist in coordinating the OVC transition activities, events, and meetings
• Coordinate the OVC beneficiary household graduation processes
• Support case workers in developing and updating case plans
• Support training and capacity-building initiatives for caseworkers (social worker/facility case workers/para-social worker)
• Document Activity success stories, Lessons learnt and best practices

Monitoring and Evaluation

• Collect, record, review and analyse OVC data for program beneficiaries
• Monitor Activity progress and provide feedback to stakeholders
• Generate reports for OVC Activity monitoring

Collaboration and coordination

• Liaise with government agencies, NGOs, and stakeholders to foster linkages for OVC beneficiaries
• Support communication between stakeholders, partners and beneficiaries
• Participate in coordination meetings at district and lower level government levels.
• Compile and share line lists of graduated OVC household beneficiaries with local government to facilitate linkages to other partners.

Administration

• Manage and maintain OVC Activity case files and documents
• Maintain inventory of Activity Assets and ensure effective management of Activity supplies, materials and other resources
• Assist in budgeting, tracking finances, providing accountabilities and preparing reports;
• Coordinate travel arrangements, fleet management, logistics and procurements
• Provide reception and customer services
• Assist in putting together funds requisitions, staff monthly reports, and any other supporting documents and submit them in a timely manner to the Finance office for review and payment.
• Assist in fuel management.
• Oversees the general cleanliness and functionality of the office.

Qualifications, Skills and Experience:

• Minimum of a Diploma in Social Work and Social Administration, Development Studies, Adult and Community Education, Public Health or any other related field.
• 1 year experience in planning, implementing and monitoring OVC programs.

Skills and competencies

• Computer skills (MS Word, MS Excel)
• Motorcycle riding skills
• Communication and interpersonal skills
• Cultural sensitivity and awareness
• Analytical skills
• Able to speak the local language – Ngakarimojong (a must).
• Experience working with OVC preferably in an HIV care context.

NB: UWESO provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, or disability status unrelated to job requirements. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training.

How to Apply:

Click on the link to fill in the online form.  Opens the employer’s application pageApply Now →

Interested and qualified persons who wish to apply may e-mail their Cover letter and detailed CV with three referees, combined in a single pdf document (not more than 5MB) to jobs@uweso.org

Deadline: 4th November 2024, 5 pm.

Note: We shall only respond to shortlisted candidates. All invitations for interviews will be done formally. Breakdown of your salary history, encompassing basic salary and any additional benefits or allowances. Any attempts of influencing the recruitment process will lead to automatic disqualification.

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