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Job Title:  Receiving and Inspection Assistant (UN Jobs)

Organisation: United Nations Volunteers (UNV)

Placement Organization: United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)

Duty Station: Entebbe, Uganda

About Organisation:

The United Nations Volunteers (UNV) programme contributes to peace and development through volunteerism worldwide. We work with partners to integrate qualified, highly motivated and well-supported UN Volunteers into development programming and promote the value and global recognition of volunteerism. UNV is administered by the United Nations Development Programme (UNDP) and reports to the UNDP/UNFPA/UNOPS Executive Board.

About MONUSCO:

Following the signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda, Uganda and Zimbabwe) in July 1999, the Security Council established the United Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by its resolution 1279 of 30 November 1999, initially to plan for the observation of the ceasefire and disengagement of forces and maintain liaison with all parties to the Ceasefire Agreement. Later in a series of resolutions, the Council expanded the mandate of MONUC to the supervision of the implementation of the Ceasefire Agreement and assigned multiple related additional tasks.

Key Duties and Responsibilities:   Under the direct supervision of the Supply Officer, the duties of the Receiving and Inspection Assistant will include but are not limited to the following:

• Liaise and monitor inbound shipments and subsequently advise the Integrated Warehouses on resource requirements such as manpower, Material Handling Equipment (MHE) needs and Space allocation and utilization in the warehouses;
• Assist in the tracking and monitoring of status of contracts and Purchase Orders (POs) in coordination with Procurement in order to plan the receipts of goods into the Warehouses;
• Liaise with MOVCON and Transport Unit on daily basis on movements of mission cargo, track, monitor and coordinate timely delivery of all incoming and outgoing cargo while ensuring the full utilization of transport resources;
• Analyze and access the requirement and the mobilization of resources such as MHE and Individual Contractors (ICs), ramp space at the IWs for receipt of incoming goods;
• Advise IWs of incoming cargo for preparation of resources such as personnel for unloading and MHE required, to ensure availability of space in warehouse/distribution plans;
• Submit regular reports for a continuous overview of supply chain operations including volumes, values, incoming goods, warehouse stocks and distribution;
• Maintain and updates different boards for Transport Unit’s movements of goods, Joint Movement Coordination Cell (JMCC) aircraft movements, request space for backlog cargo and Cargo Movement Request (CMR) tracking;
• Development and maintenance of transactions history files of assets using both manual and automated tools such as the Business Data Analytics reporting tools and SAP/UMOJA
• Create customized views through Business Intelligence or other reporting tools in order to analyze inventory status, as required;
• Conduct accurate inventory performance analyses using the various metrics: service levels, comparative forecast calculations, unusual usage, safety/contingency stock calculator, minimum/maximum analyses, excess inventory analysis, ranking (ABC) analysis, etcetera;
• Manage analysis and performance monitoring of the effectiveness and execution of asset control procedures applied in Warehousing Operations, while ensuring accountability and proper tracking mechanisms to meet the expected organizational standards and goals;
• Identify and implement solutions to problematic areas of asset control process and oversee an effective support process for asset control system and the control of UN property is sustained;
• Verify the accuracy of the data recorded/updated in the assets control system, and Monitor stock and bin-card data as captured in the Inventory Management System (SAP/UMOJA);
• Monitor the Inventory Management System to ensure that all non-expendable items that have been received in the mission are entered and records updated by Receiving & Inspection Unit;
• Monitor the assets and material in the Integrated Warehouses and Identify discrepancies in the inventory, and liaise with asset holders to resolve problems, whenever required;
• When overseeing the work of national staff or (non-)governmental counterparts, including Implementing Partners (IPs), the Volunteer is strongly encouraged to set aside dedicated time for capacity development through coaching, mentoring, formal and on-the-job training;
• Perform any other related task as required by the supervisor.
• When working with national staff or (non-)governmental counterparts, including Implementing Partners (IPs), the incumbent is strongly encouraged to set aside dedicated time for capacity development through coaching, mentoring and formal and on-the-job training;
• Perform other related duties as may be required.

Qualifications, Skills and Experience:

• Age: 18 – 80 years
• Nationality: Candidate must be a national of a country other than the country of assignment.

Required experience

• 3 years of experience in property management, warehousing management, inventory management and control systems, Receipts and Inspections, and/or background with relevant experiences practical experience in private industry, governmental organization.
• Knowledge, experience and understanding of policies and procedures relating to the UN field assets management.
• Area(s) of expertise: Logistics and Inventory, Logistics and Inventory, Logistics and Inventory
• Driving license: YES Required
• Languages: English, Level: Fluent, Required
• French, Level: Working knowledge, Desirable
• Required education level: Bachelor degree or equivalent in Logistics, Warehouse & Supply Chain
• Competencies and values: Client Orientation, Communication, Creativity, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

How to Apply:

All suitably qualified and interested candidates who wish to join the United Nations should apply online at the link below

Click Here

Deadline: 30^th October 2024

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