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Job Title:   Operations/Administration Associate (UN Jobs)

Organisation: United Nations Capital Development Fund (UNCDF)

Duty Station:  Kampala, Uganda

 

About the Company:

The United Nations Capital Development Fund (UNCDF) makes public and private finance work for the poor in the world’s 47 least developed countries (LDCs). With its capital mandate and instruments, UNCDF offers “last mile” finance models that unlock public and private resources, especially at the domestic level, to reduce poverty and support local economic development. This last mile is where available resources for development are scarcest; where market failures are most pronounced; and where benefits from national growth tend to leave people excluded.

 

Job Summary:   Over the last five years, UNCDF regional operations in East and Southern Africa have grown in terms of projects leading to increased personnel  and operations services required by project teams. For this reason, the services of an Operations and Administrative Associate are needed to:

Coordinate and provide operations and administrative support services to the Uganda country office

Provide operations and administration support to East and Southern Africa Regional teams as required.

 

Key Duties and Responsibilities:

Perform the role of travel arranger/Processor in the region focusing on achievement of the following results:

Organizing of travel for staff while ensuring proper adherence to the travel policy

Support with travel processing/level one approval

Ensure that TRs are closed in a timely manner

Perform the Buyer function in the system by preforming the procurement function

Conducts procurement processes with proper adherence to the procurement policy

Supports with supplier registration and level one approvals




Focal point for Uganda country office security

Ensures that country office is up to speed on all security matters

Supports new staff on all components of security and ensures that staff premises are inspected and cleared for occupation

Represents UNCDF at security meetings

A focal member of the country office security team by ensuring that staff are well informed on security matter, ensuring that new staff members fully comply with security protocols ensuring the office security is not compromised

Perform the role of office administrator by ensuring that the Uganda country office is fully operational

Responsible for office inventory and assets by ensuring that all property is safely kept and property records are maintained

Ensures that office equipment is functional and maintains a regular servicing schedule

Ensure that the Uganda country office is functional, security system works efficiently, utilities are monitored and paid on time. Performs the role of office manager by  ensuring that the office is always ready for business

Support HQ Finance, Procurement and HR Specialists as may be required

Supports the HQ teams i.e finance with monitoring dashboards and ensuring that unprocessed items are followed up and cleared

Supports the HQ HR team with staff onboarding and exits as well as implementation of the UNCDF gender annual work plan

 

Qualifications, Skills and Experience:

Education:

Ugandan national with Secondary Education or a University Degree in Business or Public Administration or other related fields would be desirable

Experience:

Minimum 7 years (with secondary education), or 4 years (with Bachelor’s Degree) of progressively responsible procurement experience is required at the national or international level.

Experience in the usage of computers and office software packages (MS Word, Excel, etc.).

Advance knowledge of automated procurement systems.

Experience in the area of Procurement with UN agencies would be desirable.

Competencies

Core

Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work

Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking

Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning

Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process

Act with Determination:  LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously

Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships

Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

Cross-Functional & Technical competencies

Job Knowledge – Knowledge of Procurement and the ability to apply them to strategic and/or practical situations Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Quality Assurance – Ability to perform administrative and procedural activities to ensure that quality requirements and goals are fulfilled Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Knowledge Management – Ability to efficiently handle and share information and knowledge Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Team Building – Ability to work effectively with diverse groups of professionals towards common goals Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Client Orientation – Ability to respond to client needs promptly Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

 

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How to Apply:

All suitably qualified and interested applicants who wish to join the United Nations Capital Development Fund (UNCDF) should apply online at the link below.

 

Click Here

 

Deadline: 21st October 2024

 

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