The Ugandan Jobline

Job Title:  Procurement Associate (UN High School Diploma Jobs)

Organisation: United Nations Development Programme (UNDP)

Duty Station: Kampala, Uganda

About the Company:

The United Nations Development Programme (UNDP) is the United Nation’s global development network. UNDP advocates for change and connects countries to knowledge, experience and resources to help people build a better life. The UNDP provides expert advice, training, grant support to developing countries including Uganda with increasing emphasis on assistance to the least developed countries.

Job Summary:   The Procurement Associate will be responsible for providing procurement support for Country Office projects: Building Resilience in Conflict Affected and Fragile Communities of Karamoja (BRICK) ; Building Resilient Communities, Wetland Ecosystems and Associated Catchments in Uganda ; Nature Climate Energy Resilience ; Restoration of Wetlands and Associated Catchments in Eastern Uganda ; Among other Country Office projects.

Key Duties and Responsibilities:   In the following areas:

• Organizes purchasing processes for the office, DIM/NIM (support) projects and other agencies at their request
• Ensures the implementation of procurement operational strategies
• Guarantee the implementation of the “sourcing” strategy and E-Procurement tools
• Ensures the development and sharing of knowledge
• Organizes purchasing processes for the office, DIM/NIM (support) projects and other agencies at their request focusing on the following results:
• Implementation and regular monitoring of the office’s purchasing plan
• Organization of procurement processes including preparation of RFQs, ITBs or RFPs, receipt of bids, invoices or pro forma, their evaluation, negotiates the conditions of contracts in accordance with UNDP rules and procedures
• Preparation of purchase orders and contracts in Quantum and the request and follow-up of the creation of suppliers in Quantum
• Preparation for the Contracts and Assets Committee (CAP) and RACP/ACP Review
• Implementation of the internal control system in procurement and timely corrective actions for purchase orders with errors
• Monitoring of procurement performance indicators on the Dashboard

Ensures the implementation of procurement operational strategies with a focus on the following results:

• Support to project and program teams with the necessary information for the development of their procurement plans in accordance with the annual work plans.
• Configuration of the office’s purchasing plan and development of the content of the procurement “Standard Operating Procedures” (SOPs) in direct consultation with the supervisor and the office’s management team
• Compliance with procurement processes with UNDP rules and procedures, policies and strategies with effective implementation of internal control
• Development and maintenance of a database of suppliers and roster of individual consultants, implementation of the selection process and evaluations of suppliers and individual consultants.
• Support to the implementation of common procurement processes for UN agencies in line with UN reform

Ensure the implementation of the sourcing strategy and E-Procurement tools to achieve the following results:

• Efficient use of online services and all tools for the efficient conduct of procurement processes
• Use of the AWBs available in Quantum and on the intranet to reduce delays
• Use of Headquarters Procurement Support Units for Specific Purchases
• Ensures knowledge development and sharing by focusing on the following results:
• Organization of training for operational, program and project staff on procurement
• Lessons learned syntheses and best practices in procurement and individual contract selections
• Contribution to knowledge networks and communities of practice in procurement
• The incumbent performs any other duties within his/her functional profile and deemed necessary for the effective functioning of the Office and the Organization

Qualifications, Skills and Experience:

Education:

• A high school diploma is required
• University degree (bachelor’s degree or above), in Business Administration, Public Administration, Finance, Economics or equivalent will be given due consideration but not required

Experience:

• At least 6 years of relevant experience (with the high school diploma) or 3 years (with the bachelor’s degree) in the field is required.
• At least 2 years of experience in Procurement Management
• Experience in using digital procurement platforms
• Proficiency in English
• CIPS level 2.

Competencies

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies 

• Thematic Area Name    Definition
• Operations/ Procurement Sourcing  Ability to find, evaluate and engage suppliers of goods  and services
• Operations/ Procurement Procurement Management – The ability to acquire goods, services or works from an outside external source
• Operations/ Procurement Procure-to-Pay  –  Knowledge of purchase-to-pay cycles, concepts, principles and policies, and ability to apply this to strategic and/or practical situations
• Business Management Communication  – Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience

How to Apply:
All suitably qualified and interested candidates who wish to join the United Nations should apply online at the link below

Click Here

Deadline: 5th November 2024

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs