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Job Title:  Records Officer

Organisation: Joint Clinical Research Centre (JCRC)

Duty Station: Kampala, Uganda

Reports to: Records Manager

About Organisation:

The Joint Clinical Research Centre (JCRC) is an indigenous medical organization that was established in 1991 as a limited liability not-for-profit Joint-venture between the Uganda Ministry of Health (MoH), Ministry of Defense and Makerere University Medical School (now Makerere University College of Health Sciences). JCRC is located on plot 101 Lubowa Hill Off Entebbe Road P.O. Box 10005 Kampala.

Job Summary:   The Records Officer is responsible for undertaking all practices and procedures relating to patient records management and safety in JCRC. He/she also manages and supports JCRC Records activities as per JCRC guidelines.

Key Duties and Responsibilities:

• Responsible for the day today running of Records Office.
• Responsible for putting in place Standard Operating Procedures needed for proper handling of patient records at the center.
• Receive clinical notes, Laboratory results, patients files and CRFs.
• File continuation notes, laboratory results and follow-up CRFs on patient’s physical file.
• Retrieve and replace patients’ files as may be needed by the physician or study monitors.
• Create new patients’ physical folders for new patients and replacing the old folders with new folders
• Keep a record or track of file movements within and outside of records rooms.
• Ensure laboratory results for study patients are in order and on file for review by the physicians.
• Ensure proper storage and safety of patients records (both general and study patients).
• Ensure proper storage and archiving of study patient records for future access and use.

Qualifications, Skills and Experience:

• A Bachelor of Records and Archives management, Bachelor of Library and Information science, Bachelor of office and information management or any other related field.
• At least 3 years of relevant experience in records and archives management.
• Must have advanced computer skills, particularly spreadsheets & data bases.
• Must have excellent communication skills, both oral and writing skills.

How to Apply:

All applications must be addressed to:

The Head of Human Resources

Joint Clinical Research Centre

Plot 101, Lubowa Campus off Entebbe Road, P.O Box 10005, Kampala-Uganda.

Email: jobs@jcrc.org.ug

Strictly two documents combined in one PDF are required (Application letter and CV not exceeding 6 pages).

Deadline: 14th October 2024 at 05:00 pm.

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