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Job Title:   Property Management Assistant (Fresher UN High School Diploma Jobs)

Organisation: United Nations Regional Service Centre Entebbe (RSCE)

Duty Station: Entebbe, Uganda

Grade: G-3

Job Opening ID: 245252

Reports to: Warehouse supervisor

About the Company:

The Regional Service Centre in Entebbe, Uganda (RSCE) was established in July 2010, following the adoption of General Assembly resolution 64/269. The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location dependent administrative functions to the Centre from its client entities. This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support.

Key Duties and Responsibilities:   Within delegated authority, the Property Management Assistant is responsible for the following duties: Under the supervision of the Warehouse supervisor who is responsible to the Chief Property Management Unit, performs the following duties:

• Assist in receiving, inspection and put-away of all incoming items to appropriate warehouse Bin location.
• Updates all physical verification records and stock cards and asset/inventory status in Umoja system. Ensure newly received items are labelled and properly arranged in the storage shelves/bins, and correctly entered the system.
• Assists in conducting physical inspections United Nations Property and cycle count of inventories (consumable/expendable property) in accordance with Centralized Warehousing Operations Manual
• Assist in reporting anomalies and/or discrepancies on stock balance identified during the physical count to warehouse supervisor to be corrected.
• Assist in warehouse operations and ensure warehouse and all storage facilities neat and tidy ensuring shelves are free from cobwebs and dust.
• Sort and file all paperwork such as goods receipt slips, Issue slips, Hand over/ Take over vouchers and other warehouse documents in their appropriate folders.
• Assists the supervisor in dealing with the commodity managers for preparation and processing of equipment write-offs through relevant property survey boards.
• Prepare deliveries against approved Task Order (TO) and support timely delivery of goods to the beneficiaries at the right place where items are required.
• Assists in the preparation of statistical analysis and trend analysis on United Nations property.
• Perform any other task as required

Qualifications, Skills and Experience:

Education

• High school diploma or equivalent is required.

Job – Specific Qualification

• Certification/diploma or training in a logistics related discipline, i.e. supply chain management or another relevant field is desirable.

Work Experience

• At least two years of progressively responsible experience in Property management, material management and inventory control or related practices and procedures is required.
• Experience in warehouse operations is desirable.
• Experience in operation of Material Handling Equipment is desirable.
• Languages: English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required; and knowledge of French is an advantage. Knowledge of another official United Nations language is an advantage.

Competencies

• Professionalism (without gender indicator) : 
• Professionalism: Knowledge of Property and Warehouse Management. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.  Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
• Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

How to Apply:
All candidates who wish to join the United Nations in the aforementioned capacity should apply online at the online portal link below.

Click Here

Deadline: 23rd October 2024

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