Job Title: Front Desk/Administrative Assistant (Fresher Jobs)
Organisation: ONICC
Duty Station: Kampala, Uganda
About Organisation:
ONICC was established in 2014 under number 193191 by the Registrar of Companies of the Republic of Uganda, created to offer solutions to rapidly expanding business opportunities in areas of Telecommunications/IT, Civil Engineering and Electrical Engineering the region.
Key Duties and Responsibilities:
- Act as the first point of contact for visitors, managing front desk operations, client inquiries and offering excellent customer care service for callers and visitors.
- Answer incoming telephone calls in a professional manner and direct to the appropriate person.
- Accurately record messages and forward to the intended recipient in a timely manner.
- Monitor visitor access, ensuring the visitor log book is completed as required.
- Receive and dispatch outgoing mail.
- Acknowledge receipt of goods delivered to the ONICC office and follow up outstanding orders.
- Ensure the reception area is maintained in a clean and tidy condition at all times.
- Generate routine correspondence.
- Maintain an up-to-date internal telephone list and distribute to all staff.
- Raise requisitions for purchases when required.
- Manage the stock levels of stationery and other supplies for the office, ensuring stock is received and stored on a timely basis.
- Replenish paper supplies to the photocopiers and fax machines on a daily basis.
- Provide assistance with photocopying and binding when required.
- Provide general administrative and secretarial support when required.
- Provide support in areas of Accounts Payable and Accounts receivable and other financial tasks.
Qualifications, Skills and Experience:
- Bachelor’s degree/diploma in business administration, Front office management or related field
- 1-2 years’ experience in managing reception and administration
- Ability to handle multiple tasks efficiently and prioritize responsibilities.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Strong attention to detail and accuracy.
- Positive and professional demeanor.
- Must be computer literate with skills in MS Word, Excel, PowerPoint, and QuickBooks.
How to Apply:
To apply for this position, please submit your resume and application letter to [email protected]
Please clearly indicate “Application for Front Desk/Administrative Assistant Position” in the subject line of your email
Deadline: 21st October 2024 at 5:00PM
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