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Job Title:   Project Management Specialist (Budget)  

Organisation: United States US Embassy, US Mission in Uganda

Duty Station: USAID Uganda Office, Kampala, Uganda

Salary Range: UGX 160,949,701 to UGX 237,016,669 per annum, equivalent to FSN-11.

Solicitation Number: SOL-72061725R10001

 

About US Embassy:

The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador William W. Popp currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

 

Among the offices operating under the U.S Mission to Uganda are:

• United States Agency for International Development (USAID)
• Centers for Disease Control (CDC)
• Peace Corps

 

Job Summary:   The USAID Project Management Specialist – Budget (the “Specialist”) is located within the Health Office and reports to the HIV/AIDS Section Chief/Team Lead.

 

The Specialist serves as a subject matter expert on the full range of USAID Health Office budget activities. The Specialist is responsible for leading or performing a wide array of budget actions for the entire Health Office portfolio, including budget planning, development, implementation and monitor-ing of complex, multi-million-dollar health initiatives, a large portion of which includes President’s Emergency Plan for AIDS Relief (PEPFAR) funds. The Specialist provides senior- level guidance to Health Office and other Mission colleagues related to all budget and financial components of the Health Office portfolio and liaises closely with the PEFAR team in USAID/Washington on PEPFAR-funded activities. The Specialist also plays a primary role in coordinating financial aspects of Health Office and other Mission reporting requirements.

 

Key Duties and Responsibilities:

Budget Planning and Direction

• Serves as subject matter expert in leading the Health Office Team in the preparation of annual and multi-year office budgets and ensures program budget planning and development is aligned with Mission and PEPFAR strategy and cross-cutting priorities.
• Provides extensive advisory services to a wide array of stakeholders including project managers, USAID/Washington PEPFAR team as well as other USG agencies implementing PEPFAR funding and implementing partners to ensure annual multi-million dollar USAID budgets are aligned with USAID priorities in the host country.
• Analyzes budget guidance from a variety of sources, and guides Health Office and Mission leadership to ensure adherence.
• Provides the appropriate fiscal data to be used for new and existing projects.
• Advises the Health Office on budgeting issues and pertinent regulations that apply to the use of USAID funds by source, type and duration.
• Makes recommendations to the Teams regarding appropriate contractual and financial actions.
• Compiles budget information, project obligation materials and budget scenarios in conjunction with the Office of Financial Management (OFM).
• Coordinate closely with USAID/Washington PEPFAR team on PEPFAR-funded activities to ensure Health Office budget planning and direction aligns with PEPFAR goals and guidance.

Budget Implementation, Monitoring and Analysis

• Ensures health program budgets adhere to agency requirements, (adequate documentation, forward funding compliance, adherence to earmarks, initiatives, directives, and budget guidelines).
• Updates uncommitted balances regularly and provide technical and programmatic recommendations to Health Office management on the use of un-sub-committed balances for new or ongoing activities.
• Tracks obligations, outlays, accruals and pipeline and ensure their conformity to action plans, budgets and U.S regulations, as well as PEPFAR guidelines.
• Analyzes existing financial data, including pipelines, disbursements, accruals and fore-casted expenditures to inform the budget formulation process.
• Prepares field support budget requests, in coordination with the Technical Teams
• Develops and/or edits obligation documents, action memos, waivers and other documents needed for budget decisions.
• Serves as Health Office subject matter expert (SME) for GLAAS.

Reporting

• Provides guidance and coordinates Health Office contributions to a variety of plans and re-ports, including PEFAR Country Operational Plan (COP), Congressional Budget Justification, Mission Resource Request (MRR), and Performance Plan and Report (PPR).
• Organizes and coordinates Health Portfolio Reviews and assists in preparing the necessary document and presentations for Mission Portfolio Reviews. Helps track and follow-up action items from the portfolio reviews.
• Identifies existing and potential program implementation and management problems as evident from tracking efforts and work with respective program managers to resolve problems/take corrective action.
• Serves as a key liaison with the Mission’s Program Office (PRO) responding, on behalf of Health Office, to regular and ad hoc reporting and programmatic requests.
• CCN PSCs may participate in temporary duty (TDY) travel to USAID/Washington and other Missions in order to participate in the Foreign Service National Fellowship Program described in ADS 495maa.

Qualifications, Skills and Experience:

Education:

• A Bachelor’s degree or host country equivalent in Financial Management, Business Administration, Accounting, Management, Economics, Statistics, Computer Science, Public Health or related field is required.

Prior Work Experience:

• Five years of progressively responsible work in financial management, budgeting, accounting, and/or audit and compliance. At least two years must be related to preparing and/or monitoring develop-ment project budgets and expenditures. Must have experience working with USG, implementing partners, host country government, and/or another international donor organization.
• Language Proficiency: Level IV fluency in English, and in the appropriate host-country business language, both written and spoken, is required. Language competence may be tested.

Job Knowledge:

• General familiarity with USG accounting principles and concepts, financial management and Senior-level knowledge of professional accounting principles, theories, practices, procedures, and regulations, including the principles and accepted practices of federal governmental and/or business financial accounting, budgeting, and reporting. Knowledge of theoretical and practical aspects of program/project management, performance management frame-works and tools in the delivery of development objectives.
• Working knowledge of Federal agency regulations, USAID and PEPFAR policies and procedures, especially as related to budget and financial management. The jobholder must be intimately familiar with HIV/AIDS prevention, care and treatment activities in order to accurately price and track activities and commodities.

Skills and Abilities:

• Expert-level skills in financial management and budgeting are required.
• Excellent computer proficiency, including skills with Microsoft Excel, spreadsheet development and management, pivot tables, data visualization, web-based databases, and electronic filing.
• Skilled attention to details and ability to ensure accuracy of documents, analyses, and re-ports. Good interpersonal skills, including ability to communicate effectively both orally and in writing.
• Must have strong conceptual and analytical skills to be able to quickly grasp and translate new concepts into operational plans which are reflected in the budget.
• This position requires an outstanding ability to exercise flexibility and prioritization skills to be able to accept and react to evolving planning and implementation contexts.
• Ability to exercise sound judgement, take initiative and offer leadership.

 

How to Apply:

Eligible offerors are required to complete and submit:

A signed (hand or electronic signature) offer form AID 309-2, “Offeror Information for Personal Services Contracts with Individuals,” available at: http://www.usaid.gov/forms.

Cover letter clearly indicating the position for which you are applying.

Curriculum vitae/resume specifically which MUST include:

(i)        Paid and non-paid experience, job title, location(s), dates held (month/year) and hours worked per week for each position;

–Dates (month/year) and locations for all international field experience must also be detailed;

–Any experience that does not include dates (month/year), location, and hours per week will not be counted towards meeting the solicitation requirements.

(ii)       Specific duties performed that fully detail the level and complexity of the work.

(iii)     Names and contact information (phone and email) of your current and/or previous supervisor(s).

(iv)      Education and any other qualifications including job-related training courses, job-related skills, or job- related honors, awards, or accomplishments.

Supplemental [separate] document specifically addressing each QRF as outlined in the solicitation.

United States (U.S.) citizens and Resident Alien (currently resident in Uganda) must attach a copy of a valid work permit.

Offers should be in Adobe Acrobat (.pdf). No other file types will be accepted. All documents should be scanned into one (1) document (one (1) ATTACHMENT) which should not exceed 10MB.

Documents should be arranged and scanned in this order:

(i)        Signed (hand or electronic signature) offer form AID 309-2

(ii)       Cover Letter

(iii)     Completed Curriculum vitae/resume

(iv)      Supplemental documents

(v)       Valid work permit if applicable

Submitted offers and documents become the property of USAID and will not be returned.

 

Offers must be received by the closing date and time specified in Section I, item 3, and submitted by email to EXO and HR Specialist at: kampalausaidjobs@usaid.gov Incomplete or late applications will not be considered.

 

No other form of submission will be permitted (e.g., courier, fax, or hand delivery). The US Government will not be responsible for incomplete/corrupted or missing information in electronic submissions and these applications may not be accepted. USAID will only confirm receipt and print out the electronic submission. USAID will not ensure quality or completeness of electronic files attached to the e-mails. The Offeror assumes all risk related to an electronic submission. Late offers or delayed electronic submissions will not be accepted.

Offeror submissions must clearly reference the Solicitation number on all offeror submitted documents.

For this position, the subject line of the email must read:

 

SOL NUMBER TITLE OF POSITION, LAST, FIRST CANDIDATE NAME – Ex: 72061725R10001 Project Management Specialist (Budget), Smith, Jose

 

Deadline: 20th November 2024

 

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