The Ugandan Jobline

Job Title:   Control Tower Manager

Organisation: Aldelia Uganda

Duty Station: Kampala, Uganda

Reports to: Regional Oil and Gas Manager

 

About the Company:

Aldelia is a global leading human resources company founded in 2005 and specialised in recruitment, outsourcing and payroll management services to blue-chip multinationals and fast-growing SMEs. The group operates in more than 30 countries across all industries and disciplines on four continents. Our mission is to create a better future for people by delivering compliant, world-class and innovative HR solutions to the companies and communities we serve.

 

Job Summary:   The Control Tower Manager will coordinate the communication, tracking and reporting of the control tower based in Kampala

 

Job Purpose: Ensuring strict compliance with company regulations by drivers. Identifying on-road exceptions and taking immediate remedial action. Coordinating and responding to emergency situations

Ensure timely reporting and communication to all parties (transporter, Bollore and clients)

Key Duties and Responsibilities:

Track and trace

Track vehicle by GPS system: Connect on the IVMS daily getting truck position of each transporter (MSA, on route, at site, coming back empty)

Develop and implement the tracking system (IVMS to be implemented on all trucks)

Submit daily, weekly, and comprehensive monthly reports to the supervisor on vehicle movements and problems:

Daily 09:00am report of truck situation per transporter to Mombasa team

Trucks in rotation (transporter, location, Number of trucks, Client, shipment and delays if any)

Transit time

Performance per truck / rotation per truck

Mileage covered

Alerts (speed, night driving)

Monitoring truck driver performance (50-plus vehicles): daily violations report to QHSE Bollore and transporters.

Ensuring strict compliance with company regulations by drivers; Sharing daily violations report to Bollore and transporter. Keeping a weekly, monthly tracking of all these violations per truck and per transporter.

Report daily transport and loading forecasts from Mombasa team and consolidate all information into the tracking report (contact with transporter and Mombasa)

Share the daily tracking report to all oil and gas clients via Email and via other tools (as WhatsApp)

Alert the client for all convoys approaching site + update of ETA (this must be done 2 times per day = 2 communications to client per day) via Email and WhatsApp.

Be in touch with convoy leader to ensure convoy management rules are respected

Coordinate the actions with our teams in Mombasa, at the border and at site(s)

Compare the tracking vs IVMS (respect of convoy distance + contact transporter in case of distance or gap created on the road)

Prepare the TSO based on tracking documentation and participate in the transporter invoice approval process.

Track fuel usage and consumption rates and compile the monthly fuel reports.

Ensure that potential problems or fuel misuse is raised to management.

Identifying on-road exceptions and taking immediate remedial action in case of incidents.

Coordinating and responding to emergency situations.

Ensure and report on the Trucks/Trailers Nationality registration

Ensure and report on the Nationality of the drivers, training and certifications

Ensure and report on drivers’ interaction with Communities

This role will cover all O&G clients for ILST and Bollore Uganda

Reporting (out of track and trace scope)

Review the Total/EPC SOP and extract all reporting to be made at all levels (Ops, finance, QHSE)

Create the list of deliverables and keep an action plan with actions, date, responsible party until completion

Prepare the daily, weekly, bi-monthly or monthly client report and coordinate the reporting with the finance and operations team

Work instructions

Coordinate the reception of the PO (purchase order) received from client (via Email or via the online platform), ensure each PO has a working order, validated by client (same to be coordinated with operations), and this, until completion

Report every day the status on the PO/Work instruction (received, submitted, validated, rejected,)

Communicate all info’s to the different parties (transporters, Mombasa, Border and site) which are related to the PO and for a smooth organization (earlier enough for the different parties to prepare)

 

Qualifications, Skills and Experience:

Required Skills

Excellent knowledge of Microsoft Office Packages

Good communication skills (verbal & written)

Flexibility

Minimum Education Requirements

A minimum of 4-5 years’ experience in a similar role in a busy environment.

Certificate in Logistics

A minimum of a bachelor’s degree in information systems or any other relevant discipline.

Certificate in Microsoft Office packages

 

Key Performance Indicators:

Daily alert to the client for all convoys approaching site + update of ETA (this must be done 2 times per day = 2 communications to client per day)

Daily tracking report on Truck locations, timings and violations (see above)

Daily, weekly, bi or monthly report to be sent on time

PO and working order (Work instruction to be issued within 24Hrs after reception of PO, Working order to be validated 48Hrs after)

 

How to Apply:

All candidates should send their applications online at the link below.

 

Click Here

 

Deadline: 6th October 2024

 

For more of the latest jobs, please visit https://www.theugandanjobline.com  or find us on our facebook page https://www.facebook.com/UgandanJobline

 

 

Related Jobs