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Job Title:  Administration Officer

Organisation: Microhaem Scientifics

Duty Station: Kampala, Uganda

About the Company:

Established in 2012, Microhaem Scientifics is the first indigenous IVD test Kits manufacturer in the Great Lakes Region of Africa and one of the leading medical supplies company strategically located in Kampala, Uganda. The company’s manufacturing portfolio includes Point of Care tests, Molecular Diagnostics tests and Research and development in the neglected tropical diseases.

Job Summary:   The Administration Officer is responsible for overseeing the day-to-day operations of the administrative department, ensuring efficient and effective support for the organization.

Key Duties and Responsibilities:

Office Management:

• Maintain a clean, organized, and professional office environment
• Manage office supplies, equipment, and facilities
• Supervise and coordinate office staff, including receptionists, assistants, and clerks
• Implement and enforce office policies and procedures

Human Resources (HR) Administration:

• Assist with employee hiring, onboarding, and off boarding processes
• Manage employee records and confidential data
• Coordinate employee benefits and payroll administration
• Ensure compliance with labor laws and regulations

Legal and Regulatory Compliance:

• Maintain corporate records and filings
• Ensure compliance with all applicable laws and regulations
• Manage insurance policies and claims

Technology Management:

• Manage office technology systems, including computers, networks, and software
• Provide technical support to employees
• Stay up-to-date with industry best practices in technology

Project Management:

• Oversee special projects as assigned
• Coordinate with other departments to ensure project success
• Monitor project timelines and budgets

Other Responsibilities:

• Represent the organization at external meetings and events
• Handle confidential information discreetly
• Stay informed about industry trends and best practices

Qualifications, Skills and Experience:

• Bachelor’s degree in Business Administration, Office Management, or a related field
• 5+ years of experience in office management or administration
• Strong understanding of HR principles and practices
• Excellent communication, interpersonal, and organizational skills
• Ability to prioritize tasks and manage multiple projects simultaneously
• Detail-oriented and results-driven

How to Apply:

Send the following requirements to recruitment@microhaem.co.ug

• Application letter
• CV/Resume with at least 3 referees
• Academic documents

Deadline: 11th November 2024

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