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Job Title:  Finance and Administration Officer (2 Jobs)

Organisation: ActionAid International Uganda (AAIU)

Duty Station: Kampala, Gulu and Kumi, Uganda

About Organisation:

ActionAid International Uganda (AAIU) is a Ugandan national development organization, affiliated with ActionAid International- a global federation of independent members and national programs working in 47 countries across Africa, Asia, Europe, and the Americas for a just and sustainable world. We have worked in Uganda since 1982. In Uganda, we have a physical presence in 15 districts, in addition to collaborative work with our partners, reaching out to 39 districts, with a deliberate focus on districts where the poor and vulnerable persons are concentrated.

Job Summary:  To carry out financial and administrative duties of writing and keeping books of account, carrying financial documentation, and drafting financial reports and supporting administrative, procurement and logistics roles in the field office in compliance with USAID Activity guidelines and AAIU policies and procedures, international accounting standards and other statutory requirements.

Key Duties and Responsibilities:

• Examination of Payments and requests: The Finance and Administration Officer will examine payments requests and other financial transactions for approval and ensure accuracy, and adequate supporting documentation in compliance with USAID financial management guidelines, and AAIU finance and procurement manuals and national laws.
• Financial record keeping: Will be responsible for maintaining an up-to-date financial records for the project, input payments, receipts and staff accountabilities into the financial reporting system, records and monitor all funds received, reviews, stamps, and file all vouchers and JVs, uploads payments on web banking, and updates cash position.
• Budgeting: Will participate in the development of Activity Annual budgets, through costing of activities and forecasts, tracks budget performance, and updates the project team and Activity Finance Manager accordingly.
• Reconciliation of Financial records: Analyse, monitor and reconcile USAID activity financial records, in line with the donor guidelines, AAIU policies, International Accounting Standards, statutory requirements.
• Supports Project Audits: Will participate in preparation of audit schedules as requested by the activity Finance manager, participates in follow-up responses and clear audit issues both internal and external audits relating to the USAID activity.
• Develop and implement USAID Activity Annual procurement Plans in compliance with USAID guidelines and AAIU Policies: The Finance and Administration Officer will coordinate the implementation of contracts/procurement procedures; participate in bid openings, technical cost and cost evaluations; perform due diligence for awarded procurements; solicit and analyses quotations from suppliers, document and recommend the best provider for management action, Monitor progress of contracts/agreements execution as per the agreed terms, Inspect the goods delivered and confirm that they conform to the required specifications and recommend for payment to suppliers, Schedule and participate in minute taking of procurement meetings in line with the AAIU Procurement policy and track the status of procurements, produce and circulate Procurement Status reports as per approved annual procurement plans

Qualifications, Skills and Experience:

• A bachelor’s degree in commerce, Business Administration, Financial Management or Accounting from a recognised university. Relevant professional qualification such as ACCA or CPA and training in donor regulations is required.

Experience:

• At least three years of relevant work experience in a reputable Non -Governmental Organisation. Experience working with USAID related projects is an added advantage.

Skills and Competencies:

• Computerised accounting skills (SUN 6,3 System, and other accounting packages), demonstrated high levels of integrity, analytical skills, effective interpersonal and communication skills, documentation and record management skills, ability to establish and maintain critical working relationships, ability to promote and safeguard AAIU policies and values, transformative feminist leadership skills, data protection and confidentiality.

How to Apply:
Applications (Cover letter, CV, and certified academic documents as one document) addressed to the Finance and Operations Manager should be sent by email to Vacancies.Uganda@actionaid.org

NB: We will respond to ONLY shortlisted candidates. Whilst all applications will be assessed strictly on their individual merits, qualified WOMEN are especially encouraged to apply. ActionAid International Uganda is an Equal Opportunity Employer.

Deadline: 1st November 2024

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