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Job Title:   Procurement Logistician   

Organisation: Medical Teams International (MTI)

Duty Station: Hoima, Uganda

About the Company:

Medical Teams International is a faith-based not for profit health relief and development organization with a Calling “Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.” MTI-UG has operations in West Nile and South western Uganda. We provide Comprehensive Primary Health Care, Reproductive Health, HIV/AIDS and Nutrition.

Job Summary: Responsible for overseeing all procurement and logistics activities at the regional level to ensure the availability of efficient, cost-effective resources required to support MTI health programming activities.

Key Duties and Responsibilities:

• Coordinate all regional supply chain activities including planning, sourcing, transport, shipping, warehousing, asset and fleet management; apply distribution control techniques to optimize stock levels
• Manage procurement process in accordance with MTI and donor policies and procedures, in a transparent, accountable, efficient and cost effective manner
• Responsible for managing the Operations budget at the regional level; ensure Operations staff are utilizing Unit 4 ERP system to manage inventory and approve orders in accordance with MTI and donor requirements
• Lead the regional Operations team including daily supervision, monitoring quality of work and definition of each person’s task, drawing up work schedules and leading team meetings
• Review fleet report, analyse and recommend solutions to ensure fleet budget is appropriately tracked and utilized efficiently in accordance with MTI and donor requirements
• Review inventory and store report with Store Officer to ensure supplies and assets are tracked and utilized efficiently in accordance with MTI and donor requirements
• Provide training to Operations and Programs staff in the use of Unit 4 ERP system and ensure updated records are in the system and paper files with correct supporting documentation
• Manage vendor contracts and work closely with user departments to ensure effective and efficient implementation; support timely vendor payment by submitting all required documentation in accordance with schedules
• Assist in annual procurement planning process and continuously track budget vs. actual, providing reports to management as required to support decision making
• Ensure that local market surveys are regularly conducted to gain a full knowledge of the availability and price of local items
• Ensure the procurement and disposal of commodities are in line with applicable licenses and are properly documented
• Monitor maintenance activities of infrastructures, supervise repairs and flag rehabilitation needs to supervisors and Construction Officer
• Plan together with Program Manager the required checks and maintenance activities of energy systems
• Ensure direct reports have clear objectives, receive mentorship and participate in capacity building opportunities
• Conduct performance evaluations and enforce disciplinary procedures as per MTI policy
• Other duties as assigned
• Ensure the Safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult Protection, and harassment-free workplace policies

Qualifications, Skills and Experience:

• Bachelor’s Degree in Procurement & Logistics, Supply Chain Management, Business Administration, Public Administration or related field is required
• Professional certification in NAVY or CIPS is required

Experience                                                                                                                                                                                                    

• 3 years of experience inclusive of 1 year of supervisory experience is required
• Experience with donor (UN, USAID, etc.) asset and procurement specific procedures is an added advantage

Knowledge

• In-depth knowledge of global supply chain management including procurement, tendering, contracting, clearance, transport, warehousing, distribution, fleet management and asset management
• In-depth knowledge of ERP systems

Skills

• Highly skilled at using ERP systems to manage inventory logistics
• Skilled in managing a budget
• Skilled in training and leading a team
• Skilled at using Microsoft Word, Excel and Outlook
• A good command of both written and spoken English

Abilities

• Ability to act with integrity and ensure security and appropriate use of assets
• Keen interest to mentor others
• Highly organized with good quantitative ability
• Ability to maintain detailed records with high accuracy
• Ability to support MTI Calling and adhere to the MTI Code of Conduct

How to Apply:

All suitably qualified and interested applicants should apply online at the link below.

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