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Job Title:  Officer Information Services (Fresher Jobs)

Organisation: Uganda Communications Commission (UCC)

Duty Station:  Bugolobi, Kampala, Uganda

Reports to: Senior Officer Information Services

About the Company:

The Uganda Communications Commission (UCC) is a statutory body established under the Communications Act 2013 to regulate Telecommunications, Broadcasting and Postal sub-sectors. In carrying out its mandate and mission of driving the development of a robust communications sector in the country.

Job Summary: To support the commission’s Records Management Program by implementing best practices for the registry in line with the Commission’s Corporate mission.

Key Duties and Responsibilities:

• Receive incoming mail and invoices, both physical and electronic copies.
• Classify physical copies of outgoing mail and electronic copies (in the ERDMS)
• Transfer records from departments to the registry.
• Manage the appraisal, weeding and boxing of inactive files and transfer them to the records centre.
• Retrieve and distribute files required by staff.
• Attend to internal and external inquiries concerning inbound mail and invoices.
• Support ERDMS Operations/usage and appraise subordinates.
• Maintain flexibility to accommodate any other duties assigned by the line supervisor from time to time.

Key Performance Indicators

• Accuracy and completeness of classification for physical and electronic outgoing mail in the Electronic Records and Document Management System (ERDMS).
• Timeliness and accuracy in managing the transfer of records from departments to the registry.
• Timeliness and effectiveness in the retrieval and distribution of files requested by staff.
• Responsiveness and efficiency in managing internal and external inquiries related to inbound mail and invoices.

Qualifications, Skills and Experience:

Education and Professional Qualifications

• Bachelor’s degree in library and information sciences, records or archives management, or public administration & management.

Working Experience

• Minimum of two (2) years of relevant experience

Skills, Knowledge and Abilities

Technical

• Information Management
• Task and Organisational Skills
• Analytical and Administrative Proficiency
• Computer Skills and Professionalism with a Focus on Teamwork

Behavioural

• Integrity
• Attention to Detail and Problem-Solving

How to Apply:
All candidates should complete the online application form and upload their CV, cover letter and relevant certificates at the link below. The CV must include 3 referees including their email address and telephone number.

Click Here

Deadline: 28th September 2024 by 5:00pm

Note: Only shortlisted candidates will be contacted. UCC is an Equal Opportunity Employer. Any form of canvassing will lead to automatic disqualification.

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