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Job Title:  Hatchery Administrator (Fresher Jobs)

Organisation: Sekajja Agro Farms Ltd

Duty Station:  Kyaliwajjala, Uganda

 

About the Company:

Sekajja Agro Farms Ltd is a private Ugandan business. It was first established as a sole proprietor in 2017 operating under the names of Sekajja Abbas kezimbira in Sonde, Namugongo and later incorporated as a limited liability company in 2020 with expanded units in Nakosi, Nagalama, Mukono district and Bombo in Luwero district. It has since evolved into a vertically integrated as poultry company. Its main coordination office is located on Gayaza road, Kitetika, Mutuba 1, Wakiso District about 6 miles North of Kampala.

 

Job Summary:   The role will be responsible for preparing hatchery reports as requested by supervisors, work with the finance department as a stock point of contact and ensure company assets/inventories/resources are safe and secured. The position holder will work under the rules, regulations and guidelines of SAF while ensuring the accomplishment of goals and targets set by Management.

 

Key Duties and Responsibilities:

Lead weekly and monthly hatchery stock counts and ensure Nav-Farm balances

Responsibilities agree with counted stocks, this must be reviewed and signed off every week/month

Prepare daily, weekly and monthly hatchery performance and planning schedule reports as requested by management.

Ensure all hatchery transactions are fully documented and posted real time in Nav-Farm.

Reconcile all eggs received from the farms, reconcile all reject eggs received from farms and issued to the Distribution Centre, share report with the Chief/stock accountant.

Ensure each setter machine has proper bin card; each cold room and grading room have accurate and updated bin cards.

Act as focal point for both internal and external hatchery communications.

Reconcile all day-old chicks produced at the hatchery, reconcile all DOC issues to customers, branches, third parties and internal farms

Ensure proper and safe custody of all hatchery assets.

Raise and follow up with hatchery requisitions, posting goods received notes in Nav-Farm. Ensure all items received have purchase orders.

Reconcile and expense all hatchery spares/ consumables/vaccines in Nav-Farm.

Prepare and share chick Delivery & loading reports with the commercial team.

Weekly DOC returns and mortality report with explanations.

Compiling staff attendance register for payroll

Daily chick boxes balance report, ensure chick box and paper egg trays consumptions are fully posted in Nav-Farm.

HR support functions;

Cascade required information to the field team as maybe required from time to time.

Ensure staff clock in and out of the attendance machine/register and provide required support.

Compile and share monthly payroll data to the CFO.

Report and follow up with work related injuries.

Focal point for both internal and external grievances.

Support the field team with HR related documentation and procedures including implementing the notice board policy.

Focal point for both internal and external grievances.

Any other duties assigned by the line manager.

 

Success Measures          

Evidence of daily, weekly and monthly eggs received and issues report.

Evidence of system generated documents for all hatchery transactions.

Weekly reviewed chick production and issues report.

Evidence of Hatchery issues log.

Weekly egg setter report.

Weekly hatchability report

Evidence of reviewed and approved daily, weekly and monthly hatchery stock count sheets.

Weekly DOC and mortality reports.

Weekly copies of bin cards supporting egg movement within the hatchery.

Qualifications, Skills and Experience:

Education & Training: Degree/Diploma in Business Administration (Accounting/Finance). ACCA/CPA level one

Skills & Experience:

Very good arithmetic skills

Minimum of 1-2 years in similar accounting position in a busy commercial organisation

Computer literacy especially accounting systems

Reporting skills

Excellent analytical skills

Attitude/Motivation

Value adding

Enthusiasm, passion and encouragement to all.

Strong commitment to the mission and values of SAF

Result driven.

 

How to Apply:

All interested candidates are invited to send their application package(s); academic documents, motivation letter and detailed resume to the Human Resource Manager clearly indicating the position of interest on email; jobs@sekajjaagrofarms.com or hand deliver at our Head Office located at Kyaliwajjala, Home and Office Complex, Rm C-1 Opposite the Kyaliwajjala Mosque.

 

Deadline:  4th October, 2024 at 5.00pm

 

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