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Job Title:  Finance and Operations Manager  

Organisation: Makerere University Joint AIDS Program (MJAP)

Duty Station: Jinja, Uganda

About the Company:

Makerere University Joint AIDS Program (MJAP) is a private-not-for-profit Company under Makerere University. MJAP works to build partnerships and strengthen health systems to optimally respond to HIV/AIDS, TB, Non-communicable diseases (NCDs) and other diseases of public health importance in Africa. MJAP is implementing a sub-award grant from Reach Out Mbuya in the Kampala region with funding from the President’s Emergency Plan for AIDS Relief (PEPFAR).

About USAID Project:

The USAID Local Partner Health Services East Central – Transition award to Makerere University Joint AIDS Program (MJAP) Activity is a project of Makerere University Joint AIDS Program (MJAP) funded by USAID.MJAP was granted this PEPFAR funding Award to support public health facilities and their communities in 12 districts and Jinja City that include Bugiri, Bugweri Busia, Buyende, Iganga, Jinja, Kamuli, Kaliro, Luuka, Mayuge, Namayingo and Namutumba; to implement quality Integrated HIV/AIDS and TB services and contribute to the attainment and sustenance of epidemic control.

Job Summary:   Under the supervision of the Director, Finance and Operations; provide technical oversight to the financial and project operations; ensure financial effective management by providing accounting, administrative, financial management and logistical support to ensure smooth operation and implementation of project activities.

Key Duties and Responsibilities:

• In conjunction with the Director, Finance and Operations support the planning and budgeting process and consolidate the work plans and budgets and monitor budget utilization in line with approved activities and USAID guidelines.
• Review all approved payments for the project’s local vendors, contractors and consultants for goods and services received, in accordance with MJAP Finance Manual and the USAID regulations.
• Provide Technical Assistance to review sub grantees’ budgets and work plans for the effective and efficient utilization and compliance with MJAP and funder/partners guidelines.
• Maintain the project’s current standing with all mandated tax and registrations, including submission of payments and required reports.
• Manage cash flow, and authorization for payment of local costs and reconcile the project’s bank accounts and field advance accounts each month.
• Verify and document all project financial transactions in the approved MJAP Accounting System and submit timely reports each month.
• Review all paid invoices, verifying agreement with supporting documentation, including price quotes, purchase orders and shipping receipts.
• Implement internal systems for obtaining purchase approvals and use of assets and ensure the adequate application of internal controls.
• Ensure that established policies and procedures on finance are understood by staff, implemented, and regularly reviewed.
• Coordinate and support operational units of Administration, Accounting, HR, IT, and procurement; supervise and appraise staff under his/her docket.
• Prepare for draft TB, GL, SEFA and Phoenix reports for External and Internal auditing of the project funds.
• Coordinate program implementation, including effective provision of administrative and logistic support to district, health facility, community based and other field activities.
• Work closely with the Procurement Officer to ensure that all suppliers/vendors are paid on time and in accordance with the USAID and Internal MJAP rules & regulations.
• Manage submission and reporting of WHT, PAYE and NSSF on a timely manner.
• Any other duties as may be assigned by the supervisor.

Qualifications, Skills and Experience:

• Bachelor’s degree in accounting, Finance or Commerce (Accounting)
• Master’s degree in business administration, financial management (Accounting)
• Professional qualification such as: ACCA, CMA, CPA or MCIPS) with membership to a professional body.
• Over 10 years’ experience in managing funder/partners funds, preferably with large and complex grants and knowledge of CDC USG contract and grant compliance requirements.
• Proven expertise in finance, accounting and auditing, including automated financial systems.
• Specific experience in managing CDC/USG agreements and the financial reporting requirements; and sub-grants management protocols.
• Applied knowledge in budget development, project management, contracts management, financial management, grants management and procurement.
• Ability to submit timely financial reports per the required financial procedures and CDC/USG requirements.
• Ability to manage funds, logistics and human resources in accordance with CDC /USG guidelines.
• Demonstrated strong management, coordination, teamwork, and planning skills

How to Apply:

All suitably qualified candidates are encouraged to apply by clearly stating the position applied for in the Subject line. Combine all your application documentation i.e. cover letter, CV & academic documents into one PDF with names/contact details of three referees including the immediate Supervisor and Head of Human Resources, addressed to: The Human Resources Manager, Makerere University Joint AIDS Program (MJAP). Email: recruitment@mjap.mak.ac.ug

Deadline:  24th September 2024 by 5:00 pm.

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