The Ugandan Jobline

Job Title:   Executive Assistant (Several Admin Jobs)

Organisation: Mastercard Foundation

Duty Station:  Kampala, Uganda

About Organisation:

Mastercard Foundation seeks a world where everyone has the opportunity to learn and prosper. Through its Young Africa Works strategy and Canadian EleV program, the Foundation works with partners to ensure that millions of young people, especially young women, access quality education, financial services, and dignified work. Mastercard Foundation was established in 2006 through the generosity of Mastercard when it became a public company. The Foundation is independent with its own Board of Directors and CEO.

Job Summary:   We are proactively building a talent pipeline for future Executive Assistant opportunities within the Mastercard Foundation. By submitting your profile, you express interest in joining a dynamic and mission-driven team dedicated to making a lasting impact. The role will be based in Canada or any of our offices in Africa (Ghana, Kenya, Rwanda, Nigeria, Senegal, Uganda, or Ethiopia).

The Executive Assistant will be responsible for providing executive and administrative support to Senior Leaders within the Foundation’s different functions to achieve the Foundation’s strategy and goals. This role requires interaction with multiple countries, departments, and stakeholders, ensuring the leaders can function effectively in a fast-paced, multicultural environment. The Executive Assistant will represent the office of Senior Leaders, interact with senior and diverse stakeholders, manage communication, coordinate schedules, prepare reports, and oversee special projects across different time zones. The role requires strong organizational, communication, and problem-solving skills and the ability to maintain confidentiality and discretion. The ideal candidate can operate independently, are culturally astute and exert influence as required.

Key Duties and Responsibilities:

• Maintain relationships with key stakeholders, ensuring effective and smooth coordination on all aspects of their work.
• Participate in and support the completion of core functional projects.
• Manage calendars, including scheduling meetings and regional activities, ensuring schedules are followed and respected.
• Coordinate meeting logistics, such as room bookings, refreshments, and document preparation.
• Plan and organize high-profile events, meetings, and conferences, ensuring attention to detail and effective coordination of all logistical aspects.
• Prepare agendas, take and distribute meeting minutes, and follow up on key action items.
• Manage travel arrangements, including global travel, accommodations, transport, visas, and immunizations.
• Oversee administrative tasks, including processing expense reports per organizational policies.
• Liaise with public affairs & communications, and colleagues regarding functional communications and handle correspondence distribution.
• Plan, organize, and maintain accurate documentation, including reports and databases.
• Build and sustain relationships with employees, external stakeholders, and the public on behalf of the leaders.
• Support budget preparation, forecasting, and financial management processes.
• Provide backup to other executive administrators as needed.

Qualifications, Skills and Experience:

• Bachelor’s degree in Business Administration, Finance, Communication, or a related field.
• 8+ years of experience as an Executive Assistant supporting Senior Executives in a global organization.
• Strong organizational skills with the ability to manage multiple priorities and time management as well as work independently on multiple projects.
• Excellent verbal and written communication skills, with a strong ability to draft and edit professional documents.
• Proficiency in English, with additional language skills i.e. French is an added advantage
• Strong problem-solving skills, with the ability to anticipate needs and adapt to changing priorities.
• Excellent interpersonal skills, flexible, adaptable with proven ability to work with stakeholders across multiple countries and cultures.
• Proficiency in MS Office applications (PowerPoint, Word, Excel, Office 365, and SharePoint).
• Possess professional maturity, sensitivity to different cultures, and impeccable integrity that exemplify the Foundation’s values.
• Demonstrate a commitment to Mastercard Foundation’s values and vision.

How to Apply:

All candidates should apply online at the link below.

Click Here

Deadline: 3rd October 2024

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