Job Title: Executive Assistant
Organisation: Tembo Steels
Duty Station: Kampala, Uganda
About the Company:
Tembo Steels (U) Ltd, a US ISO 9001: 2015 Certified company is the most diversified & integrated steel plant in Africa with the largest product portfolio through integrated route covering all four verticals of steel.
Job Summary: Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports.
Key Duties and Responsibilities:
- Act as the point of contact among executives, employees, clients and other external partners
- Organizing Meetings, taking minutes, Filing and maintaining of records and other paper work.
- Manage executives’ calendars and set up meetings
- Manage information flow in a timely and accurate manner
- Maintaining Schedules, keeping a diary of future activities, meetings and arranging appointments and/or organizing meetings
- Maintaining effective records and administration
- Track daily expenses and prepare weekly, monthly or quarterly report
- Keeping up-to-date contact details (i.e., names, addresses and telephone numbers) for the management committee and (where relevant) ordinary members of the organization.
- Filing minutes and reports
- Compiling lists of names and addresses that are useful to the organization, including those of appropriate officials or officers of voluntary organizations.
- Keeping a record of the organization’s activities
- Act as an office manager by keeping up with office supply inventory
- Format information for internal and external communication – memos, emails, presentations, reports
Qualifications, Skills and Experience:
- Required Education: Required Experience: Bachelor’s Degree in secretarial or Management studies.
- Administrative law would be an added advantage.
- At least 5 years of progressive experience.
- Skills required to perform the fob:
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- High level of integrity and confidentiality
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize task
How to Apply:
All suitably qualified and interested candidates should send in their current CVS and Cover letter to [email protected]
Deadline: 25th September 2024 by 5.00pm.
NB: Only shortlisted candidates will be contacted.
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