The Ugandan Jobline

Job Title:  Shelter Depot Store Management & Sales Agent (Fresher Diploma Jobs)  

Organisation: ALIGHT

Duty Station: Nakivale, Uganda

Salary Scale:  UGX 1,000,000 – 1,100,000 /= (Gross P/Month)

About the Company:

ALIGHT, formerly the American Refugee Committee (ARC), is an international non-profit, non-sectarian organization that has provided humanitarian assistance and training to millions of beneficiaries over the last 40 years. In 2011, Alight helped nearly 2.5 million people get essential services to regain their health and take back control of their lives. Alight works with its partners and constituencies to provide opportunities and expertise to communities of refugees and internally displaced persons in seven countries in Africa, Asia and Europe, including Iraq, Kosovo, and in the Darfur region of Sudan and is currently providing for emergency relief and recovery in Haiti. Alight provides shelter, clean water and sanitation, health care, skills training, microcredit education, protection to help survivors of war and natural disasters to rebuild their lives with dignity, health care, security and self-sufficiency.

Job Summary:  Hello Hello!  Alight is recruiting Shelter Depot Store Management & Sales Agent for our program in Uganda to be based at Nakivale Office  (1 position). You’re interested in joining us? Welcome, we’re happy you’re here!

If you join us, you will find…

A team with deep experience in co-designing solutions that create new value around the world. We know we need to always be better, and we believe in the power and abundance of everyday people, everywhere, to change the world with us.

A culture of radical accountability to our customers –as we help build a meaningful life for and with the displaced, we ask them what they want and then deliver on it.

The Shelter Depot Store Management and Sales Agent will have the responsibility of running the Shelter Depot store in Nakivale Settlement, lead store management, to liaise with project customers and stakeholders, ensuring that the stock and sales are efficiently managed and support in planning for the Shelter Depot project. The Shelter Depot Store and Sales Agent will directly manage the 3 x Shelter Depot community workers, ensuring proper project implementation in line with the inventory policy requirements, Standard Operating Procedures (SOPs), supervising loading and unloading of goods, and managing all stores related documentation.

Key Duties and Responsibilities:

Shelter Depot Store management

• Oversee the project activities at the site and ensure orderly operation within the project site
• Ensure that the store is tidy and well-arranged all the time to ease removal of or getting in materials and or movement of people.
• Ensure safety and security of stores, equipment and materials kept in the store.
• Issue supplies and materials are released from the stores as per the duly authorized Stores Release Forms (SRF).
• Keep track of office supply levels, alert and inform the supervisor before stocks of particular items run out and make orders for replenishment.
• Receive supplies and equipment procured and delivered to the field site/locations for program activities.
• Inspect deliveries to confirm that materials delivered conform to the details of the Purchase Order, Delivery Note and or Way Bill and that they are free of any damage before accepting them into the store.
• Write out a Goods Received Note (GRN) for every consignment received.
• Prepare payment request vouchers for goods delivered, ensuring that all the relevant documents required have been attached. Ensure that the vouchers are approved and payments issued out to suppliers.
• Control access to stores and ensure that only authorized personnel have entry.

Documentation and Reporting

• Periodically carry out self-auditing to ensure that correct records are kept and systems and procedures are followed.
• Maintain and update goods information/record system for easy reference (copies of all relevant documentation including delivery notes, requisition notes, purchase orders, and shipment, reports, etc.
• S/he will be responsible for drafting weekly and monthly activity plans in line with project work plan and also support the plan for the next phase of the project.
• Preparations and submitting daily reports to the supervisor and swiftly escalating any adversity.
• Participate in routine Shelter Depot assessments and data collections requirements

Coordination

• Support the Shelter Depot Project Social Enterprise Lead in the communication with OPM, UNHCR, and other governing bodies in the settlement
• Representation of the Shelter depot project in various forums/partnerships and be able to present / showcase Shelter Depot’s achievements in various forums
• Support the effective communication between ALIGHT and Every Shelter, participating in regular project update meetings

Human resource management:

• Responsibility for supervising the community workers, the cleaner/loader and security guards.

Other

• Perform any other duties assigned by the supervisor or in his/her absence, his /her designate.

Qualifications, Skills and Experience:

Requirements

• Bachelor’s degree preferably in Business administration, Business Management or procurement and logistics.
• Minimum 2 years of relevant experience in a refugee settlement setting
• Experience in working with not-for-profit organizations, social business enterprises.
• Computer literate (Google suite App – Word, Excel, Power Point, or any office application)
• Good administrative and documentation skills.
• Customer/Client Service Skills
• Excellent report writing and analytical skills.

Core Competencies:

• Proactive and self-motivated, able to work independently as well as in a team.
• Learning and adaption ability
• Solution oriented with ability to positively overcome challenges
• Ability to deliver with minimum supervision
• Effective communication, problem solving and decision-making skills.
• Excellent people skills and good public relations
• High level of integrity
• Well organized; able to meet deadlines, good understanding of time management.

How to Apply:
All suitably qualified and interested applicants should apply online at the link below.

Click Here

Deadline: 21st August 2024

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs