Job Title: Senior Procurement Officer
Organisation: Uganda Registration Services Bureau (URSB)
Duty Station: Kampala, Uganda
Reports to: Manager Procurement
About the Company:
The Uganda Registration Services Bureau (URSB) is established as a Statutory Body under the Uganda Registration Services Bureau Act Cap. 210. The Bureau is a key player in Commercial, Civil and Intellectual Property Rights Registration that facilitate private sector development and vital statistics for national planning.
Key Duties and Responsibilities:
- Prepares contracts, develops and implements systems for monitoring and evaluating suppliers’ performance.
- Prepares tender documents and manages the tendering process within the established guidelines of the Bureau and in compliance with PPDA procedures.
- Prepares tender papers for the approval of the Head of Procurement before they go to the media
- Implements appropriate sourcing strategies to achieve value for money and to assure an adequate source of supplies and stock levels.
- Develops and/or maintains specifications of the various goods to be procured and where he obtains samples he keeps those samples and ensures that goods supplied match with the samples given earlier
- Coordinates the preparation of monthly procurement reports and submits them to PPDA and URSB contracts committee, responds to any communications from PPDA and/or other organizations or individuals regarding procurement as par the PDDA rules
- Receives tender or bid documents and prepares for evaluation by the tender/procurement committee
- Ensures accurate maintenance and safe storage of records for all procurement activities.
- Participates in formulating plans and strategies for procurement
- Works closely with the Head of procurement to invite potential suppliers who want to be pre-qualified during the accounting period
- Liaises with directorates and departments to identify their procurement needs for the coming accounting period and compiles a master procurement list for the entire organization
- Consults the Finance department and other directorates in developing a procurement schedule for purposes of cash flow or to avoid cash flow bottlenecks.
- Performs any other duties as may be assigned from time to time by the supervisor.
Key Outputs
- To implement procurement and/or disposal decisions in accordance with appropriate laws, policies and guidelines.
Qualifications, Skills and Experience:
- An Honors’ degree in Procurement and Supplies Management or Business Administration with specialization in purchasing and supplies, or a related field from a recognised institution
- At least 3 (three) years’ experience in procurement in a large and reputable organization
- Computer literacy and proficiency in specific financial and purchasing software systems.
Personal Specification
- Strategic, conceptual thinking and analytical skills.
- Demonstrated high level of integrity
How to Apply:
ALL applicants who wish to join Uganda Registration Services Bureau (URSB) are encouraged to apply online at the link below.
Deadline: 6th September 2024
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