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Job Title:   Senior Procurement Assistant  

Organisation: ChildFund International

Duty Station:  Kampala, Uganda

Reports to: Specialist Sr, Human Resource & Administrative

About the Company:

For over seventy years, ChildFund International has provided support to deprived, excluded and vulnerable children to have the capacity to improve their lives and opportunities to become young adults, parents and leaders who bring lasting and positive change to their communities. We promote societies whose individuals and institutions participate in valuing, protecting and advancing the worth and rights of children. Our core commitment is child-centered change that will ensure healthy and secure infants, educated and confident children, and youth who are skilled and engage meaningfully in the affairs and decision-making processes within their communities. ChildFund Uganda is working in over 30 districts to develop the capacities of local community-based organizations to be able to mobilize resources and implement programs that improve the well-being of deprived, excluded and vulnerable children.

Job Summary:   Responsible for the procurement and delivery of quality goods and services while ensuring efficiency and value for money.

Key Duties and Responsibilities:

• Implements and monitors procurement strategies for ChildFund Uganda CO.
• Prepares, implements and coordinates annual procurement schedules which agree with the cash flow projections for each department, unit or project
• Supports the evaluation of bids
• Ensures that materials purchased are of appropriate quality, price and meet specifications.
• Follows and maintains purchasing procurement systems.
• Provides procurement support for organization activities including staff & visitor travels as required.
• Supports to coordinates the receipt, opening and evaluation, of quotations, tenders, proposals for goods, services or works and prepares local purchase orders for the pre-qualified suppliers/vendors based on properly approved requests.
• Secretary to the Procurement committee and ensures proper documentation is prepared and filed and goods are delivered.
• Support follows up to ensure contracted suppliers are paid for the services/goods offered to ChildFund.
• Supports to Prepare periodic reports about procurement and continuously evaluates the execution of procurement contracts.
• Prepares suppliers’ contract and local purchase orders and submits them for approval.
• Custodian to procurement records and files safely  for reference  during  audit trail and history about the suppliers
• Supports with the management of meetings and events to include contract negotiation and management, communication coordination to successfully conclude on tasks associated with procurement
• Supports with carrying out price surveys and maintains records of competitive prices for efficient procurement of goods and services.
• Ensures they is effective communication between ChildFund and its service providers.
• Actively contributes towards ensuring value for money in all procurement processes and procedures
• Participates in the prequalification exercise for service providers both at country office.
• Supports to ensure there is proper documentation and delivery of goods in the country office.
• Custodian of procurement policy and other related guidelines and ensures they are accessible to all staff.
• Prepare catalogues of vendors and continuously  evaluates their performance
• Supports to educate suppliers on ChildFund procurement procedures.
• Act as the main contact for supplier’s inquiries, communication and feedback.
• Maintains a harmonious relationship with suppliers throughout all procurement processes.
• Calls for procurement committee meetings to update on procurements, distribute procurement committee meetings and follow up on actions.
• Actively participates in the budgeting activities.
• Liaises with Finance unit to ensure availability of funds on respective cost centers and timely payments.
• Supports with providing information required during audit exercises and follows with relevant parties on actions

Qualifications, Skills and Experience:

• A minimum of two (2) years hands-on experience in a similar job area in a child focused development institution.
• A bachelor’s degree in Procurement and Supplies Management, Business Administration, office and public administration or closely related.
• Post-graduate Diploma in Procurement and Supplies Purchases and Supplies added advantage

Required Competencies

• Demonstrable attitude for teamwork.
• Strong interpersonal and communication skills.
• A high degree of negotiation skills is required.
• High level of integrity and willingness comply  with  ChildFund  policies
• Extensive computer proficiency

ChildFund’s Core Competencies

• Teamwork:
• Communication
• Results orientation
• Decision making
• Resilience
• Digital literacy

Other Required Competencies

• Outstanding written and oral communication skills in English; fluency in a local language is an advantage

How to Apply:

All suitably qualified and Interested applicants should apply online at the link below

Click Here

Deadline: 13th September 2024

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