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Job Title:    Procurement and Disposal Officer  

Organisation: Uganda Post Limited (Posta Uganda)

Duty Station:  Kampala, Uganda

Reports to:    Manager Procurement and Disposal Unit

About the Company:

Uganda Post Limited, trading as Posta Uganda. UPL  is the most extensive provider of postal services in Uganda, having an extensive network of postal delivery outlets down to sub-county level.

Job Summary: Coordinate all procurement related activities in compliance with UPL’s procurement policy and PPDA regulations and, ensure timely procurement and delivery of high-quality and low-cost products as per Posta’s needs.

Key Duties and Responsibilities:

• Coordinate the procurement processes of all items required within UPL in line with the set guidelines and ensure delivery of agreed service goals and objectives in accordance with defined processes and procedures.
• Deliver procurement savings through the selection of preferred suppliers and enter into preferred supplier agreements.
• Process purchase requisitions / orders from end users by working closely with internal stakeholders to manage the selection, procurement and distribution of logistics.
• Process LPOs and contracts and, provide support to the implementation, transition and management of the contracts.
• Participate in the preparation of Bid documents based on the procurement threshold, coordinate the procurement processes and ably use legally established professional and transparent procurement policies and procedures of UPL regulations.
• Provide input for procurement plans, budgets, and proposals annually and contribute to the evaluation of offers, including the development of evaluation methodology and criteria.
• Liaise with User Departments and other stake holders in the procurement of requirements and provide assistance to the organization members related with all procurement matters.
• Support research activities and analyze the supply market and customer
• requirements, including gathering information from a variety of sources, analyzing data, identifying trends and preparing reports, including recommendations.

Key Performance Indicators

• Knowledge of Procurement rules and the PPDA Act
• Computer literacy
• Ability to meet strict deadlines

Qualifications, Skills and Experience:

Minimum Qualifications

• Bachelor’s degree (Honors) in procurement/logistics or any other discipline with a bias in procurement/supply chain management.
• Level Two CIPS qualification is an added advantage.

Working Experience

• Minimum of three (03) of years’ working experience in a Procurement and Disposal Unit in a reputable organization.

Competences

• Strong negotiation skills to ensure the right procurements.
• Ability to identify areas for cost savings across various deals.
• Ability to adapt to change.
• Understanding of risk management.
• A focus on understanding and enhancing sustainability.
• Understanding of the global market.

How to Apply:

Interested candidates should send their application letter; attach certified copies of academic transcripts and certificates as well as a detailed CV, to reach the address below; The Head, Department of Human Resource and Administration Posta Uganda P.O Box 7106 Kampala.

Deadline: 2nd September 2024.

Please Note:

• Applications received after the deadline will not be considered.
• Candidates who do not receive feedback within a month from the deadline should consider their applications unsuccessful.
• Posta Uganda is an Equal Opportunity employer. Women are particularly encouraged to apply.
• Any form of lobbying or canvassing for appointment shall lead to automatic disqualification.
• Candidates shall be required, among others, to present the following:
• Endorsement Letter duly stamped by their Local Council 1 Chairperson Certificate of Good Conduct from Uganda Police.
• Three Reference Letters.
• Prior to appointment on the job, Posta Uganda shall carry out independent reference checks for all the documentation mentioned above.

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