The Ugandan Jobline

Job Title:   Grants and Partnership Officer

Organisation: BRAC Uganda

Duty Station: Kampala, Uganda

About the Company:

BRAC Uganda has grown to become one of the largest non-governmental development organisations in the country since its launch in Uganda in 2006. It acts as a catalyst, creating a multitude of opportunities for people living in poverty to realise their potential to transform their own lives. BRAC Uganda specialises in taking up an idea, testing it, perfecting it and then scaling it up rapidly in a cost-efficient manner without compromising quality. We implement six programmes in thematic areas of Health, Education, Ultra-Poor Graduation, Emergency Preparedness and Response, Empowerment and Livelihood for Adolescents, and Financial Inclusion.

Job Summary:   The Grant and Partnership Officer will assist the Grants Manager in managing donor funds through relevant systems, policies, and tools to ensure compliance and support BRAC’s mission. This role involves ensuring adherence to grant management obligations, recommending system improvements, and collaborating with programme implementation, operations, and finance on proposals, reporting, monitoring, and compliance. The officer may need to work flexible hours during major emergencies.

Key Duties and Responsibilities:

Coordination

• Coordinate the drafting process for financial and narrative reports, ensuring submission deadlines are met.
• Liaise with the donor/Affiliates regarding any clarifications on reporting dates or changing donor requirements.
• Facilitate Kick Off meetings with a diverse stakeholder group.
• Facilitate monthly Grant Review Meetings with a diverse stakeholder group and facilitates Close Out meetings and actions.
• Participate in Global Grant Management community of practice calls and trainings on behalf of Country Office and applies relevant information and learning internally.

Compliance

• Support adherence to BRAC Grant Management procedures and policies.
• Support adherence to BRAC Sub-Grant Management procedures and policies.
• Support adherence of basic donor compliance requirements across the Country through regular communication of compliance elements.

Partnership Management

• Take part in the due-diligence process in accordance with BRAC – policies & priorities.
• Advise management on the risks that might come along with a partnership (sub grantees).
• Take lead in analysing and building partner’s capacity.
• Be a focal personal of partner compliance.

Analysis

• May support review of proposal budgets to ensure correct budget template and identify questionable costs from donor compliance perspective.
• Perform monitoring of grants and perform further analysis to aid in resolution of issues identified.
• Maintain portfolio and pipeline tracker for the Country Office.
• Maintain reporting tracker for the Country Office Systems.
• Maintain grant files in accordance with BRAC procedures.
• Act as Country Office super user and lead on the BRAC Grant Management System, its reporting functions, and ensuring adherence to system guidelines to promote data quality.

Qualifications, Skills and Experience:

Educational Requirements

• Bachelor’s degree in Business Administration/ Finance/ Accounting/ International Development, or a related field. Master’s Degree or equivalent in a relevant field is preferred.
• Certification in Grant Management or a related area is advantageous.
• Relevant Training in donor compliance, financial management, or project management is a plus.

Experience Requirements

• Minimum 05 years of experience in grant management, financial oversight, or a related field.
• Proven track record of working with donor funds and ensuring compliance with donor regulations and organizational policies.
• Experience in proposal development, financial and narrative reporting, and monitoring and evaluation.
• Familiarity with humanitarian response and emergency management is advantageous.
• Demonstrated ability to collaborate effectively with cross-functional teams and external stakeholders.
• Experience with grant management software and tools is a plus.

Skills and Competencies

• Knowledge of the requirements of major institutional donors including budgeting, eligibility issues, compliance management, and reporting; experience of engaging with donors at a strategic level.
• Understanding of the financial aspects of grant management, ability to work with Finance Department on grant management issues.
• Strong attention to detail, problem solving skills, and ability to analyse trends.
• Computer literate (i.e. Google Suite/ Word, Excel, Outlook, Internet Explorer, financial systems)
• Patient, adaptable, able to improvise, and communicate clearly and effectively under pressure.
• Fluent communication (written and spoken) in English.
• Knowledge of BRAC, its history, and its program and culture desirable.

How to Apply:

All interested candidates should send their application letters, CV and academic documents as one document by email to bimcf.uganda@brac.net The subject must be the name of the position applied for strictly when submitting. Only complete applications will be accepted, and only shortlisted candidates will be contacted.

Deadline: 10th September 2024

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs