Fresher US NGO Volunteer Jobs – HR/Administration Volunteer – International Rescue Committee (IRC)

  Administration Jobs in Uganda, Human Resources ( HR ) Jobs in Uganda, NGO - Non-Government Organisations Jobs in Uganda

Job Title:   HR/Administration Volunteer (Fresher US NGO Volunteer Jobs)

Organisation: International Rescue Committee (IRC)

Duty Station: Arua, Uganda

 

About the Company:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their lives. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict and disaster and the host communities which support them, as well as those who remain within their homes and communities. At work today in over 40 countries and 25 U.S. cities, we improve outcomes in the areas of health, safety, economic wellbeing, education, and power.

 

Job Summary:  Reporting to the HR and Admin Officer, the HR/Admin Volunteer is responsible for providing support for day-to-day administrative requirements, functions, and general office management of the IRC Arua office.

 

Key Duties and Responsibilities:

  • Ensure appropriate distribution of information, including e-filing applications and sending HR communications.
  • Maintain an organized recruitment database, update the recruitment status report bi-weekly, and send weekly updates to your supervisor.
  • Support the HR and Admin Officer during onboarding, ensuring all paperwork is completed correctly and shared with responsible staff.
  • Prepare and track offer letters and employment contracts.
  • Maintain accurate and up-to-date personnel records for all employees.
  • Ensure all staff and eligible dependents are registered for medical insurance, monitor coverage, and resolve any issues with the health service provider.
  • Assist with tracking staff medical cards, IDs, and CUG.
  • Prepare invoices and payment request vouchers for Accommodation.
  • Assist in organizing staff training sessions, workshops, and activities.
  • Receive office guests and make necessary arrangements in coordination with the HR & Admin Officer.
  • Ensure regular cleaning of guest houses.
  • Maintain records for all correspondences and ensure office supplies are available.
  • Manage office stationery, ensuring supplies are available for daily use.
  • Work with supervisors to ensure exit interviews are conducted and data is captured in the online exit survey.
  • Share accommodation tracking sheets with the HR & Admin Officer.
  • Prepare weekly activity reports and share with the HR & Admin Officer.
  • Perform any other official duties as assigned by the supervisor.

 



Qualifications, Skills and Experience:

  • A bachelor’s degree in human resource management, Public Administration or related field.
  • One year of relevant professional experience in Human Resources.
  • Ability to work under pressure and manage multiple priorities.
  • Knack for detail.
  • Able to communicate effectively.
  • Strong computer skills especially in MS excel and word.
  • Strong knowledge and experience of HRISs, and ideally in supporting others to use HRIS.
  • Ability to analyze and interpret numerical data and processes.
  • Ability to maintain the highest degree of discretion and confidentiality of HR information.
  • Ability to use judgement to determine when to deal with a query to conclusion or when to pass to another member of the team.
  • Organized and methodical and with good attention to detail.
  • Willingness and ability to work within a multi-site, international organization.
  • Customer focused with good interpersonal skills.
  • Ability to work on own initiative with limited supervision.
  • Ability to deal with ambiguity and work towards a resolution.
  • Excellent written and verbal communication skills.
  • Excellent Microsoft Office packages – Word, Excel, and Outlook.
  • A team builder with excellent people skills; must be culturally sensitive.

 

How to Apply:

All suitably qualified candidates are encouraged to apply online at the link below

 

Click Here

 

Deadline: 14th August 2024

 

For more of the latest jobs, please visit  https://www.theugandanjobline.com or find us on our facebook page  https://www.facebook.com/UgandanJobline

 

 

Date Posted 2024-08-05T16:13
Valid Through 2024-08-15T00:00
Employment Type FULL_TIME
Hiring Organization International Rescue Committee
Job Location Arua, Arua, Arua, 0256, Uganda

Related Jobs

, ,