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Job Title:   Senior Project Control Assistant (Fresher UN Jobs)

Organisation: United Nations High Commissioner for Refugees (UNHCR)

Duty Station: Kampala, Uganda

About the Company:

The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute of the Office of the United Nations High Commissioner for Refugees is to lead and co-ordinate action for international protection to refugees; seek permanent solutions for the problems of refugees and safeguard refugee rights and well-being. UNHCR has an additional mandate concerning issues of statelessness, as it is given a designated role under Article 11 of the 1961 Convention on the Reduction of Statelessness.

Job Summary:  The primary functions of project control are to complement programme management and provide support for oversight of projects including the formulation of a monitoring plan, quality assurance, and verification. Other activities of project control include: review of project agreements, project audit, monitoring that there is synchrony between financial and operational performance, participation in multi-functional monitoring activities and reviews, tracking project risk management, and supporting project closure.

It is essential to maintain segregation of duties between project control and programme functions for effective accountability and oversight. Where there is no Project Control Officer, General Service staff performing project control functions should report directly to the Head of Office.

The Senior Project Control Assistant receives general guidance and work plans from the supervisor. They work independently on regular assignments under the supervision of the Project Control Officer or to the same management level as programme. The incumbent has no supervisory role.

Project Control staff play a very important role in maintaining harmonious and effective partnerships, and often interact with implementing partners. As a result, incumbents need to be very mindful of all dimensions of partnerships in their interaction with partners (in accordance with the Principles of Partnership, the Code of Conduct and other relevant documents).

Key Duties and Responsibilities:

• Contribute to reviewing the internal control systems of implementing partners.
• Assist with monitoring that IP agreements are established for each project.
• Prepare reports on project expenditures levels and patterns in relation to the Country Operations Plan and project agreements and implementation rates to track project progress.
• Assist with the verification of the financial status of projects by researching files, calculating costs and anticipating expenditures, to that the balance available under each project can be easily monitored.
• Bring to the attention of supervisors and programme officers any significant variances at the office level in: budget execution, percentage of project execution, time schedule, and quality of projects against specifications or terms and conditions.
• Escalate IP issues to supervisors.
• Recommend acceptance or non-acceptance of IPRs and payment of instalments.
• Contact implementing partners for project related matters.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Qualifications, Skills and Experience:

Minimum Qualifications

• Education & Professional Work Experience
• Years of Experience / Degree Level
• For G5 – 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Field(s) of Education

• Not applicable
• Certificates and/or Licenses
• Accounting, Auditing, Business Administration,
• Finance, Project Management
• (Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential

• Job experience in the field of accounting/finance, auditing, project management, business analysis, quality assurance and/or risk management.
• Excellent computer skills, in particular in MS Office applications.
• Excellent communication skills.

Desirable

• Good knowledge of United Nations financial rules and procedures.
• Good understanding of accrual accounting (such as IPSAS or IFRS).
• Working experience with ERP financial modules (such as PeopleSoft, Oracle or SAP).

Functional Skills

• FI-Financial auditing
• IT-Computer Literacy
• FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)
• MG-Project Management
• PM-Project Assurance
• (Functional Skills marked with an asterisk* are essential)

Language Requirements

• For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
• For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
• For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

Additional Qualifications

Skills

• FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other), FI-Financial auditing, IT-Computer Literacy, MG-Project Management, PM-Project Assurance
• Education
• Certifications
• Accounting – Other, Auditing – Other, Business Administration – Other, Finance – Other, Project Management – Other

How to Apply:

All suitably qualified and interested candidates who wish to join the United Nations High Commissioner for Refugees (UNHCR) should apply online at the link below

Click Here

Deadline: 1st September 2024

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